All, I think it's also important, to look at the proposal success rate associated with these internal deadlines.   If you allow one more day will your proposal success rate go up or down?   Yes I understand administrative stress, but maybe we make our argument for more staff to review and submit proposals so the faculty can get it just right!

Just a thought.

Regards,

Dan Nordquist
AVP/Director
Office of Research/Office of Grant and Research Development
Washington State University
Neill Hall 423
P.O. Box 643140
Pullman, WA 99164-3140
509-335-7717
xxxxxx@wsu.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Lynette F. Arias
Sent: Thursday, September 10, 2015 4:24 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] Proposal Deadline Benchmarking

The University of Washington has a deadline policy that is very well supported by senior leadership.  We take every opportunity for outreach and education with the faculty about this to help them understand the need for this.

Policy attached here:
https://urldefense.proofpoint.com/v1/url?u=http://www.washington.edu/research/osp/gim/gim19.html&k=EWEYHnIvm0nsSxnW5y9VIw%3D%3D%0A&r=9nY7roh1qu02e2EDuWrXOgahw2zfa%2BQfrrsxR4MEISc%3D%0A&m=P7OnoW8Tiis9q1G5EIRgGBZ9u1lMjlgwycZUDiNNoaA%3D%0A&s=16b77514b78c6a207df57eb3c203be9bd5e3cbeb16f2b199d24ae94fa15794bf

We have a 7 day "should" and a 3 day "must" type of policy.  There is a waiver process in the policy where chairs and deans can request a waiver to the policy.  These are sent directly to me and I work closely with chairs on deans on this.  We have some exceptions built into the policy and we track all requests so we know when trends are happening, where people could use some better organizational skills, etc  :)

Our office submitted 5,671 proposals in FY14 and likely close to 6,000 in FY15, so we really need to adhere to this policy to be able to manage our work.

This all being said, our top goal is always to support the faculty and proposal submissions, so we do all we can to support in all ways possible, but we definitely draw the line sometimes.  There have been cases where we have said no and proposal did not get submitted.  This has happened on more than one occasion since I have been at UW.  These were not escalated above me.

Hope this helps!  :)

Lynette

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Paffrath, Dennis
Sent: Thursday, September 10, 2015 2:40 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] Proposal Deadline Benchmarking

I would also like to hear from those universities that do have a proposal deadline, on whether your university actually say no to any faculty that submits after your university's proposal deadline day and is that no backed up by those with a higher pay grade?

Respectfully,

Dennis

Dennis J Paffrath, MBA
Assistant Vice President for Sponsored Programs Administration University of Maryland, Baltimore
620 W. Lexington Street, 4th Floor
Baltimore, MD 21201
410-706-1101
xxxxxx@umaryland.edu<mailto:xxxxxx@umaryland.edu>

On Sep 10, 2015, at 12:22 PM, "McClure, Christine Lynn" <xxxxxx@PITT.EDU<mailto:xxxxxx@PITT.EDU>> wrote:

The University of Pittsburgh is currently evaluating our proposal submission deadlines. As part of that process our Associate Vice Provost for Research Operations asked me to inquire with other institutions to find out how many business days prior to the sponsor deadline does your institutions Office of Sponsored Projects require the final proposal submission for review and submission?

Thank you in advance for your responses!

Best regards,
Christine

Christine L. McClure, MBA, MPPM
Associate Director for Grant Operations
University of Pittsburgh
Office of Research
123 University Place, B21
Pittsburgh, PA 15213
412-624-7400
www.research.pitt.edu<https://urldefense.proofpoint.com/v1/url?u=http://www.research.pitt.edu/&k=EWEYHnIvm0nsSxnW5y9VIw%3D%3D%0A&r=9nY7roh1qu02e2EDuWrXOgahw2zfa%2BQfrrsxR4MEISc%3D%0A&m=P7OnoW8Tiis9q1G5EIRgGBZ9u1lMjlgwycZUDiNNoaA%3D%0A&s=f77c51301d91f43c58dbce828c703564839e773a94b7c70925c0437df2f30f2e>
Helping Research Happen!

Please note that I will be out of the office begining Friday September 11th through Friday September 18th.

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