When UMB used the Novation Agreement approach it did not take a long time.  I wouldn't rule out this option.  You should at least check it out with your grants management officer and program officer.

Marjorie Forster
Assistant Vice President, Research and
Global Health Initiatives
Office of Research and Development
University of Maryland Baltimore
620 West Lexington Street, Suite 400
Baltimore, MD 21201
410-706-6631
410-706-6630 (fax)
xxxxxx@umaryland.edu<mailto:xxxxxx@umaryland.edu>

On Sep 4, 2014, at 9:34 AM, Szabo, Jamie wrote:

We wanted to transfer an NIH contract too. Our contract officer told us it's possible, but that we would have to go through the novation process<https://www.acquisition.gov/far/current/html/Subpart%2042_12.html#wp1084217>. According to our contract officer at NIH, this process would be lengthy and the contract would possibly be over by the time it was complete. Ultimately, we got permission to issue a subcontract to our PI’s new organization. This was a rare circumstance, however. Our PI and several others in her department worked in a large auxiliary operation that was purchased by one of our industry partners<http://www.cvm.missouri.edu/news/RADIL2011.html>, and this group was the only group on campus who could do the work. We issued a subcontract to our industry partner and all of the work is being done there, so MU’s only expense at this stage is our payments to our subcontractor. We submit invoices and our small business utilization reports to NIH…that’s really our only role at this point.

Jamie Szabo, MPA
Sr. Compliance Manager, Authorized Signer
Office of Sponsored Programs Admin – University of Missouri
Phone: 573/882-8456
Fax: 573/884-4078
Email: xxxxxx@missouri.edu<mailto:xxxxxx@missouri.edu>

Mailing address:
310 Jesse Hall
Columbia, MO 65211

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Downey, Kaaren
Sent: Wednesday, September 03, 2014 8:36 PM
To: xxxxxx@lists.healthresearch.org<mailto:xxxxxx@lists.healthresearch.org>
Subject: Re: [RESADM-L] NIH Contract: change of institution

I've been there and tried that too.  Same result as Jessica.....none.

Kaaren J. Downey  |  Executive Director West Texas A&M University  |  Office of Sponsored Research Services WTAMU Box 60217 | Killgore Center | Room 178 Canyon, TX 79016-0001
Phone:  806.651-3554  |  Fax: 806.651-3555  |  xxxxxx@wtamu.edu<mailto:xxxxxx@wtamu.edu> wtamu.edu/srs<http://wtamu.edu/srs> See the latest news from Sponsored Research Services by clicking here!

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Moise, Jessica
Sent: Wednesday, September 03, 2014 5:50 PM
To: xxxxxx@lists.healthresearch.org<mailto:xxxxxx@lists.healthresearch.org>
Subject: Re: [RESADM-L] NIH Contract: change of institution

Since contracts are competitively bid they can't be transferred.

Been there, tried that.

Jessica Ruth Moise
Grants and Contracts Officer
Senior Associate Dean for Sponsored Programs Icahn School of Medicine at Mount Sinai

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Charles Hathaway
Sent: Wednesday, September 03, 2014 4:52 PM
To: xxxxxx@lists.healthresearch.org<mailto:xxxxxx@lists.healthresearch.org>
Subject: [RESADM-L] NIH Contract: change of institution

Hi-

Can anyone point me toward policy governing the transfer of a NIH contract (not grant) from one institution to another?

Thanks

Charlie Hathaway

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