I think the question is different than what is stated in the rate agreement.  The formula was applied in the previous award so it must be in the basis description, but should the application of F&A be renewed with issuance of a new award?  I say yes, if you are also issuing a new subaward.  I am also presuming that the prim and the sub recipient will be closing out the previous account and establishing new accounts for the new award.  While institution may choose not to charge the F&A,  it is reasonable to do so.  What if the new award was not a renewal but a brand new project with same PI and sub recipient?  Would you choose not to charge the F&A based on the ongoing relationship of the parties.  Good will is appreciated, but the prime has real expenses associated with subrecipient monitoring and the assessment does not even begin to cover those costs.

Thanks for listening!

Kathy

Sent from my iPhone

> On Dec 10, 2013, at 10:06 PM, "Marisa Steffers" <xxxxxx@CHPNET.ORG> wrote:
>
> it all depends on what the negotiated agreement says...at my institution, there is no allowance for the first $25K..."go to the negotiated agreement"...
>
> Marisa
> ________________________________________
> From: Research Administration List [xxxxxx@lists.healthresearch.org] On Behalf Of Downey, Kaaren [xxxxxx@MAIL.WTAMU.EDU]
> Sent: Tuesday, December 10, 2013 6:28 PM
> To: xxxxxx@lists.healthresearch.org
> Subject: Re: [RESADM-L] Question regarding DOE continuation funding
>
> For competitive renewals I start over with collecting F&A on the first $25K of the sub for that period of performance.
>
> Kaaren
>
> ______________________________________________________________________________
> Kaaren J. Downey  |  Executive Director    -
> West Texas A&M University  |  Office of Sponsored Research Services
> WTAMU Box 60217 | Killgore Center | Room 178
> Canyon, TX 79016-0001
> Phone:  806.651-3554  |  Fax: 806.651-3555  |  xxxxxx@wtamu.edu<mailto:xxxxxx@wtamu.edu>
> wtamu.edu/srs
> See the latest news from Sponsored Research Services by clicking here!<http://www.wtamu.edu/academics/osra.aspx>
>
> From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Robertson, Beverly
> Sent: Tuesday, December 10, 2013 3:16 PM
> To: xxxxxx@lists.healthresearch.org
> Subject: [RESADM-L] Question regarding DOE continuation funding
>
> Hi all –
> We have a DOE project that began in 2009 which includes 2 subs, that recently received renewal funding. The budget submitted for the competitive renewal was treated as a new budget would be – our current IDC rate and IDCs charged for the first $25k of each sub.
> Since this is technically a ‘continuation’ of the project funding would this be correct? It just seems outlandish for a project that may have originated decades ago (the case with another DOE grant we have) to only allow idc on the first $25k, way back when, but we can’t really identify anything in the guidelines or agency-specific documentation or the circulars, to support this.
> Thanks in advance for any advice –
> Bev R.
>
> Beverly Robertson, CRA | Assistant Director for Post-Award | Research and Sponsored Programs | 134-C Cartwright Hall | Kent State University | 44242-0001 | 330.672.0711 (p) | 330.672.7991 (f) |xxxxxx@kent.edu<mailto:%xxxxxx@kent.edu>
>
>
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