Without being too much of a smarty-pants here... who paid for the miles that were accumulated in the first place?

My answer would definitely be "no" for reimbursement on a grant.  Why didn't they just pay for it with grant funds in the first place, if it was allowable and allocable?

-Jennifer

Jennifer Shambrook, Ph.D.
Director of Research Programs and Services
Office of Research & Commercialization
University of Central Florida
12201 Research Parkway, Suite 501
Orlando, FL 32826-3246

Phone: (407)823-0387
Fax: (407)823-3299
xxxxxx@ucf.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Nicole Whetstine
Sent: Friday, December 02, 2016 1:39 PM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] Reimbursement of airline miles on a federal grant

Hello,

I'm wondering if anyone has ever reimbursed a flight on a grant that was paid for using airline miles (i.e. Delta Sky Miles)? The question has been posed regarding if we can reimburse someone the cost of what the flight would have cost had the traveler paid directly. My understanding per the UG is that reimbursement must reflect "actual costs," and since the receipt for the actual flight has no dollar amount that such reimbursement would be unallowable. Thoughts?

Nicole Whetstine, MNM, CRA
Grant Administrator
Office of Sponsored Research Administration Embry-Riddle Aeronautical University
(386) 226-6451
xxxxxx@erau.edu

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