They are paid out via our requisition system.  In my Division, they are requested by the relevant departmental staff.

Hollie

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Frederick, Jackie A.
Sent: Tuesday, October 27, 2015 8:24 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] NSF participant support costs

Hollie,

Can you tell us how your stipends are paid out - through payroll or which department?

Jackie

Jackie Frederick

Director, PreAward

Wright State University

201J University Hall

Dayton, OH  45435-0001

Voice: 937-775-2664 - Fax: 937-775-3781

email: xxxxxx@wright.edu

________________________________________
From: Research Administration List [xxxxxx@lists.healthresearch.org] on behalf of Schreiber, Hollie [xxxxxx@OKSTATE.EDU]
Sent: Tuesday, October 27, 2015 5:51 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] NSF participant support costs

Lori,

We had some growing pains with our recent REU site grant.  We went back and forth between stipend and temporary employee, and actually got as far as creating an employment action to set them up as temporary employees - which would have ended up a disaster.  We reversed direction and paid it all out as stipends/participant support costs.  It worked well.

When we got all the involved parties in a room to discuss it,  a couple of points made it clear that stipend was the way to go.  1) They are not our employees, or even our students. They are participants in a research program. 2) They are not working for us. They are here to learn. 3) If they were paid as temporary employees, the amount of money each student would receive would be reduced due to applicable taxes and other fringe benefits.

We did not encounter any ACA issues, however, in our discussions.

Hollie
Hollie Schreiber, MBA, CRA
Manager, Sponsored Programs Administration Division of Agricultural Sciences and Natural Resources
243 Agricultural Hall
Stillwater,  OK  74078
(405) 744-7196; (405) 744-8863 fax
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From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Messer, Lori
Sent: Tuesday, October 27, 2015 3:35 PM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] NSF participant support costs

Is anyone having challenges at their institution (for example with HR) related to paying NSF participant support costs?  We have a REU Site grant and have been told by HR that participants had to be hired as temporary employees due to the Affordable Care Act.  The participant support costs were budgeted as stipends, not salaries, so we are trying to get clarification from our HR Dept about this.  In the meantime I was just wondering if this has come up elsewhere.

Thanks,

Lori

--
Lori Messer, CRA
Director
Research & Sponsored Programs
Wake Forest University
P.O. Box 7528
Winston-Salem, NC 27109-7528
xxxxxx@wfu.edu<mailto:xxxxxx@wfu.edu>
(336) 758-5888

Follow us on Twitter @WFUResearch

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 Instructions on how to use the RESADM-L Mailing List, including<br>
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 via our web site at http://www.healthresearch.org (click on the<br>
 "LISTSERV" link in the upper right corner)<br>
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 A link directly to helpful tips:  http://tinyurl.com/resadm-l-help<br>
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