Ours are paid out through accounts payable. The participants are given an unpaid visiting appointment, and then their appointment letter says they'll receive $xxx to offset their living expenses. We give AP a copy of the signed appointment letter and a W-9 and they issue a check.

Sent from my iPhone

> On Oct 27, 2015, at 9:58 PM, Frederick, Jackie A. <xxxxxx@WRIGHT.EDU> wrote:
>
> Hollie,
>
> Can you tell us how your stipends are paid out - through payroll or which department?
>
> Jackie
>
> Jackie Frederick
>
> Director, PreAward
>
> Wright State University
>
> 201J University Hall
>
> Dayton, OH  45435-0001
>
> Voice: 937-775-2664 - Fax: 937-775-3781
>
> email: xxxxxx@wright.edu
>
> ________________________________________
> From: Research Administration List [xxxxxx@lists.healthresearch.org] on behalf of Schreiber, Hollie [xxxxxx@OKSTATE.EDU]
> Sent: Tuesday, October 27, 2015 5:51 PM
> To: xxxxxx@lists.healthresearch.org
> Subject: Re: [RESADM-L] NSF participant support costs
>
> Lori,
>
> We had some growing pains with our recent REU site grant.  We went back and forth between stipend and temporary employee, and actually got as far as creating an employment action to set them up as temporary employees – which would have ended up a disaster.  We reversed direction and paid it all out as stipends/participant support costs.  It worked well.
>
> When we got all the involved parties in a room to discuss it,  a couple of points made it clear that stipend was the way to go.  1) They are not our employees, or even our students. They are participants in a research program. 2) They are not working for us. They are here to learn. 3) If they were paid as temporary employees, the amount of money each student would receive would be reduced due to applicable taxes and other fringe benefits.
>
> We did not encounter any ACA issues, however, in our discussions.
>
> Hollie
> Hollie Schreiber, MBA, CRA
> Manager, Sponsored Programs Administration
> Division of Agricultural Sciences and Natural Resources
> 243 Agricultural Hall
> Stillwater,  OK  74078
> (405) 744-7196; (405) 744-8863 fax
> [cid:image001.gif@01C9F343.FA62D7F0]
>
> CONFIDENTIALITY NOTE:  This e-mail communication and any documents, files, or previous e-mail messages attached to it may contain confidential information.  If you are not the intended recipient, or an employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited and unauthorized.  If you have received this communication in error, please immediately notify the sender by return e-mail and delete this communication and all copies and backups thereof.
>
> From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Messer, Lori
> Sent: Tuesday, October 27, 2015 3:35 PM
> To: xxxxxx@lists.healthresearch.org
> Subject: [RESADM-L] NSF participant support costs
>
> Is anyone having challenges at their institution (for example with HR) related to paying NSF participant support costs?  We have a REU Site grant and have been told by HR that participants had to be hired as temporary employees due to the Affordable Care Act.  The participant support costs were budgeted as stipends, not salaries, so we are trying to get clarification from our HR Dept about this.  In the meantime I was just wondering if this has come up elsewhere.
>
> Thanks,
>
> Lori
>
> --
> Lori Messer, CRA
> Director
> Research & Sponsored Programs
> Wake Forest University
> P.O. Box 7528
> Winston-Salem, NC 27109-7528
> xxxxxx@wfu.edu<mailto:xxxxxx@wfu.edu>
> (336) 758-5888
>
> Follow us on Twitter @WFUResearch
>
>
>
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 via our web site at http://www.healthresearch.org (click on the<br>
 "LISTSERV" link in the upper right corner)<br>
<br>
 A link directly to helpful tips:  http://tinyurl.com/resadm-l-help<br>
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