City of Hope Beckman Research Institute in Duarte, southern California, has an exciting opportunity for an individual with skills in costing, accounting and rate-setting, combined with management and people skills to be a Core Facilities Operations Manager for City of Hope Shared Resource Facilities.  These Shared Resources, or Cores provide expertise, services and access to specialized equipment in support of a wide spectrum of COH research activities and to the broader external research community.  This position reports operationally to City of Hope’s Senior Director of Research Finance & Shared Services, and works in conjunction with the Comprehensive Cancer Center Core Scientific Director and Senior Director of Research Finance.  The individual facilitates the day to day operations of campus shared resources which requires special skills and expertise that are applied in order to perform the financial and operational aspects of the position.

APPLY TO:  http://ch.tbe.taleo.net/CH13/ats/careers/requisition.jsp?org=CITYOFHOPE&cws=1&rid=2177

Financial Operations

Responsible for the recharge rate process.  Identify services, allocate costs and develop rate calculations in collaboration with the Comprehensive Cancer Center shared resource Scientific Director. Prepare rate calculation package for review and approval by shared resource leadership.

Responsibilities include preparing cost analyses for committee review;  providing recommendations to committee on financial effectiveness of core; providing analyses and recommendations for core subsidy changes; providing effective cost measures and reports.

Work with shared resource leadership team to develop and administer the operating and capital budgets.

Develop revenue and expenditure goals for each shared resource with the input of shared resource directors and leadership as required. Monitor and evaluate progress monthly.  Prepare status reports for shared resource directors, COH and shared resource leadership.

Responsible for review and approval expenditures, including supplies, service agreements, lease agreements and purchase orders.

Responsible for contract review process for external revenue, lease and maintenance agreements.

Assist with the implementation of the new billing software for the shared resources.

Management Operations

Act as liaison with shared resource directors in the development of large multidisciplinary grant applications including budget development, usage data and technical materials.  Responsible for development of CCSG budgets and reporting requirements in collaboration with CCEC Leadership.

Develop policies and procedures for the operation and management of the shared resources in collaboration with the Scientific Director.  Update and maintain all policies and procedures.    Identify compliance issues for review by Scientific Director and shared resource leadership.

Form partnerships with shared resource managers/ directors to ensure continued success of the resource and a user-centered focus.  Troubleshoot and address operational issues within shared resources.

Develop strategies for marketing services in collaboration with shared resource directors/managers, marketing and administration.

Responsible for preparing agenda and materials for shared resource working and steering

 Work with shared resource leadership in assessing immediate and long term plans including facilities, instrumentation and staffing needs of each shared resource with the aim to fulfill the goals of the organizations strategic plan   In collaboration with shared resource steering committee, develop metrics for shared resources and modeling for the shared resources operations.

Coordinate resource planning activities, develop equipment and facility specifications, and provide detailed information for the development of a business plan for each shared resource.

Work with campus departments including Occupational Safety and Health, Purchasing, Accounting, and Sponsored Research to facilitate operations and compliance with internal policies and federal regulations.  Responsible for developing corrective action for non compliance issues.  Prepare recommendations for review and approval by the shared resource leadership.

Work with shared resource leadership to develop training programs and tools to facilitate user access and use of shared resources.

Provide leadership for development of shared resource management and staff development programs.

Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.  Practices a high level of integrity and honesty in maintaining confidentiality.

Minimum Education and Skills Required for Consideration:

•  Master’s degree in accounting, management, business, or project management.

•  Minimum of ten years of administrative management experience preferred.  Experience with rate-setting, highly preferred.  Prior experience interacting with Principle Investigators and laboratory leaders highly desirable.  Academic research organization experience, highly desirable.

•  Strong organizational skills, attention to detail, accuracy, and the ability to work in a team environment is essential.

•  Solid understanding of business fundamentals, excellent written, communication, and interpersonal skills are paramount to success in this position. Ability to foster open and forthright discussion at all levels.

•  Ability to take an overall and strategic view of situations, including their operational, political, ethical, financial, and human aspects is a must.

•  Strong leadership, supervisory skills, and budgeting experience are necessary to ensure ongoing viability of shared resources.

•  Must be able to work through quality issues constructively and in a timely manner.

•  Passion for applying new processes, tools, and technology in a way that measurably improves business performance.

•  Strong analytical skills with experience in presenting business cases/ROI and presenting data effectively.

About City of Hope

City of Hope, an innovative biomedical research, treatment and educational institution with over 4000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy. Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

City of Hope strongly supports and values the uniqueness of all individuals and promotes a work environment where diversity is embraced. Equal Opportunity / Affirmative Action Employer.

*LI-AP

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