I would like to see it too please
Michelle

________________________________

Michelle Alvarez, MSW, EdD, LICSW, C-SSWS

Minnesota State University, Mankato

Interim Director, Office of Research and Sponsored Programs (RASP)

325 Wigley Administration Center

Mankato, MN 56001

Phone (507)389-6652

Fax (507)389-5459

President-Elect School Social Work Association of America

Editor-in-Chief Children & Schools

________________________________
From: Research Administration List [xxxxxx@lists.healthresearch.org] on behalf of Widmer David [xxxxxx@MSKCC.ORG]
Sent: Friday, December 23, 2011 11:15 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] office procedure manual

I would love to see a copy of what you have.
Thank you for offering.
David

David A.J. Widmer, PhD
Manager, Scientific Development
Grants & Contracts
Office of Research and Project Administration
Memorial Sloan-Kettering Cancer Center
(v) 646-227-3341, (f) 212-557-0760/4215

«Hic si nihil laudis debetur ingenio meo, si nihil eruditioni, certe nonnihil debetur industriae.»
-Desiderius Erasmus, Adagia (1508)

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Cummings, Chantel
Sent: Thursday, December 22, 2011 12:55 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] office procedure manual

We are working on one strictly for the pre-award activities. It’s still in draft form, but I’m happy to share it with anyone who may be interested.

Chantel Y. Cummings
Research Development Coordinator
Office of Research and Sponsored Programs
University of North Florida
1 UNF Drive
Jacksonville, FL 32224
Phone: 904.620.2442
Fax: 904.620.2457
Web: http://www.unf.edu/research

[Description: Untitled-1]

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Deborah Hofer
Sent: Thursday, December 22, 2011 11:46 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] office procedure manual

Paul, I understand the amount of time and research this project involves as I have made several stalled attempts to construct a process manual that links and defines pre- and post-award activities. I'd love to contribute something/anything so I can justify my plea for a copy of your final document!

These may be included already but they represent issues I encounter:

 1.  Contracts vs Subawards
 2.  Contract negotiation especially when it involves ownership of data and/or results.
 3.  What to do with extra funds left over from fixed price contracts when expenses come in under bid
 4.  Working with the university foundation if the funding agency requires submission by a 501 (c) 3
 5.  Justification of request for reduction or waiver of indirect cost recovery
 6.  Who gets what share.
 7.  Cost match or share: to track or not to track and when to include voluntary match.
 8.  Summer salary, overload, stipends.
 9.  Calculation of OPE.
Thanks so much for sharing your endeavor.

Deborah d'Este Hofer MM

 [http://www.sou.edu/it/images/email_signature.bmp]

Southern Oregon University

Grants & Sponsored Programs

Institutional Review Board

1250 Siskiyou Blvd

Ashland, OR 97520

Computing Services  West 210
541.552.8662

xxxxxx@sou.edu<mailto:xxxxxx@sou.edu>

On Wed, Dec 21, 2011 at 12:47 PM, Kingsbury, Paul R <xxxxxx@usd.edu<mailto:xxxxxx@usd.edu>> wrote:
Some time ago I posted a query to the list about a comprehensive procedure manual for sponsor programs.  My thanks to everyone who responded with suggestions of resources to draw upon—I’m sorry I can’t thank you by name, mostly because I’ve forgotten who you are.

While I am still working on tidying up some of the loose ends, I thought I’d provide the table of contents to the procedures manual I’ve put together over the last month.  Any suggestions for additions are warmly accepted.

Preaward            2
New researchers             2
Sponsor Selection            4
Opportunities    5
Budget Development    7
Compliance        10
Preparing a proposal package with Cayuse           11
Subawards-preaward    18
Routing & Approvals       20
Submission         21
Pending proposals           49
Declined proposals          49
Postaward          51
Receipt of award notice                51
Funds and Indexes          56
Onboarding Packet         56
Congratulations Letters 56
Subawards-postaward  57
Carryover requests         61
Budget revisions              62
Project changes                63
Reporting schedules       66
Effort reporting                66
Financial reporting           66
Increments, continuations, extensions, supplements, and renewals       66
Intellectual Property disclosure 67
Closeout              67
Glossary and Abbreviations         69

Don’t be too impressed by the length; there are lots of pictures.

Paul

Dr. Paul Kingsbury
Director of Sponsored Programs
University of South Dakota
xxxxxx@usd.edu<mailto:xxxxxx@usd.edu>
605-677-7224<tel:605-677-7224>

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A link directly to helpful tips: http://tinyurl.com/resadm-l-help ======================================================================

====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner)

A link directly to helpful tips: http://tinyurl.com/resadm-l-help ======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.healthresearch.org (click on the
 "LISTSERV" link in the upper right corner)

 A link directly to helpful tips:  http://tinyurl.com/resadm-l-help
======================================================================