The ERSO department at UC Berkeley is looking to fill a 1 year contract
position for a Research Support Officer.  The information is listed
below and the job req # is 9669.  If you have any questions about the
position feel free to contact me.

To apply go to: http://jobs.berkeley.edu/

Thanks, Steph

Stephanie Gangl
HR Coordinator
Engineering Research Support Organization
University of California, Berkeley
195M Cory Hall
(ph) 510-643-6740

Job Description
 Posting Title:
 Research Support  Officer
 Requisition:
 009669
 Department:
 COENG Engineering Research
 Location:
 Main Campus-Berkeley
 Salary:  3 job levels are on this career ladder.  Candidates will be
matched to the appropriate level based upon experience and
qualifications. Starting salary is commensurate with experience.

The annual salary range for this position is $37,044 to $69,276.
 First Review Date:
 03/12/2009
 This requisition will remain open until filled.

 Job Description:
 The mission of ERSO is to provide an integrated and effective research
administrative center to support and encourage healthy growth in the
College of Engineering research enterprise.  The organization consists
of approximately 90 professional and clerical staff, reporting within
the College of Engineering, and supporting over 1,300 additional GSRs,
postdocs, visiting scholars, professional, technical and lab staff.
Visit www.erso.berkeley.edu for more information.

The Research Support Officer position provides comprehensive analytical,
financial and administrative support directly to faculty in proposal
processing, contract and grant administration and budget development for
the full range of funding resources. (Federal, state, extramural funded
research contracts, public and private grants, industry money, private
gifts and endowments for scientific research programs)  This position
manages a portfolio of funds and provides support in pre-award proposal
initiatives, management of funds post-award and manages the closeout
activities at the end of the funding cycle.  These activities include
monitoring expenses, reconciling accounts, providing financial analysis,
developing financial reports, developing projections, preparing
financial transactions and gift processing.
 Responsibilities:
 Pre-Award
As the primary faculty liaison, assists Principal Investigators (PI)
with the development of contract and grant proposals including proposal
budgets.  Prepares support documents as required by proposal guidelines
and coordinates proposal submissions with Sponsored Projects Office. The
RSO oversees the process from submission through negotiation of the
final award.

The RSO- Specialist level will generally work with faculty in submitting
standard, fairly straight forward proposals such as single investigator
NSF proposals.
The RSO- Analyst level will work with more complex proposals which may
involve multiple investigators and/or multiple subawards.
The RSO- Senior Analyst level will work with the most complex proposals
such as DARPA or center grants/contracts which require task budgets,
option years, multiple investigators and multiple sub-awardees.

Post Award:
(Complexity of post award management is in line with the complexity of
the proposals submitted. The level of work is dictated by the initial
proposal submission.)

-Create sub-award requests
-Approves, monitors, and ensures allowability and compliance for all
procurement transactions, expenditures and payroll transactions to
research accounts
-Monitors, tracks, and assures compliance with cost sharing commitments
-Prepares monthly faculty financial reports including analysis for
assigned faculty’s funds
-Provides budget period projections on a monthly basis, analyzes
spending patterns, and recommends adjustments
-Reconciles all funds monthly and retains all necessary back up for
audit purposes
-Initiates cost transfers with PI directive as required for fund
management and monitors funds to ensure all transfers are completed
-Prepares ad hoc non-technical statistical reports
-Manages timely reporting process to agencies. With direction from
faculty, revises budgets
-After EFA issues fund number and allocates funds, verifies budget with EFA
-Processes and monitors gifts
-Serves as the liaison to faculty for the campus Effort Reporting System

For the Close-out Process:
The RSO prepares the close-out projection with PI as required and
follows ERSO close-out procedures which include: reviewing subcontracts,
personnel, and recurring expenses.

In addition to all of the above, at the Administrative Analyst Level:
RSOs at the analyst level support a wider range of sponsors with more
stringent requirements and serve as the primary liaison between PI and
campus administration staff for non-technical requirements for a wider
range of sponsors. The analyst creates sub-award requests and maintains
account reconciliations of subaward costs.

In addition to all of the above, at the Senior Administrative Analyst
Level:
The senior analyst does all of the above on the more challenging and
complex funding sources. In addition, acts a fiscal consultant and
manages widest range of sponsors with varying policies, restrictions,
and deliverables. At this level the RSO works with SPO, EFA, Central
Purchasing, Disbursements, ERSO Business Services, and other campus
departments and/or recharge units to resolve invoicing problems,
billing/payment discrepancies.  Identifies potential overdraft
situations and devises expenditure plans to avert cost overruns and
disallowances.
 Requirements & Qualifications:
 Knowledge of OMB circulars such as A-21, A110, A-133, Federal
Acquisition Regulations, and principles of cost accounting standards,
including allowability, allocability, and reasonableness. Knowledge and
one year experience in research pre-award administration, proposal
preparation/submission processes. Basic working knowledge of
institutions of higher education’s fiscal policies/procedures and
experience with the Berkeley Financial System (BFS), or a comparable
financial management system.  Ability to learn within the first six
months external sponsor requirements.

Experience in managing financial accounts and funds, including cost
projections and budgeting, ability to perform mid-level financial
analysis and customized reporting. Proficiency in working with personal
computers and information management systems. Demonstrated competence in
the use of spreadsheets and databases in financial analysis, fiscal
management and financial reports. Ability to learn within the first six
month basic BAIRS II reports, BIS queries, and pivots.

Strong organizational, problem solving, and excellent customer service
skills. Good math aptitude, attention to detail, and ability to work
with a high degree of accuracy. Ability to analyze fiscal data,
summarize information and present it in a logical format. Effective oral
and written communication skills. Good interpersonal skills to interact
with diverse groups. Ability to work in a fast paced environment with
overlapping deadlines and short lead times. Incumbent must be able to
multi-task and quickly shift priorities. Ability to work independently
as well as in a team.   Excellent problem solving skills including
identifying, researching, and resolving problems. Ability to follow
through on assignments with minimal direction.

A successful candidate will have a minimum of one year as Specialist in
Contracts and Grants pre- and post-award management. Minimally a
two-year degree in accounting or a related field, or equivalent
combination of education and experience.

In addition to all of the above, at the Administrative Analyst Level:
A successful candidate will have demonstrated working knowledge of
regulations and sponsor requirements, a minimum of 3 years experience in
contract and grants management, and minimally a bachelor’s degree in
accounting or a related field, or equivalent combination of education
and experience.  Skills in BAIRS II reports, BIS query, and pivots or
similar experience using financial reporting tools.

In addition to all of the above, at the Senior Administrative Analyst
Level:
Ability to converse with a PI about the science involved and grasps the
concept well enough to translate it into a cohesive fundable proposal
where the budget is a realistic match to the scope of the science being
undertaken. A successful candidate will have a minimum of five years
experience in contract and grants management.
 Other:
 This position is a contract appointment for one year with the
possibility of renewal.

Candidates who posses work experience with the National Institutes of
Health’s (NIH) regulations and requirements will be highly desirable.

Placement in the career ladder is based on the individual’s knowledge,
skills, abilities and overall experience.
 This position has been designated as sensitive and may require a
Criminal Background Check. We reserve the right to make employment
contingent upon successful completion of a Criminal Background Check.

--
Stephanie Gangl
HR Coordinator
Engineering Research Support Organization
University of California, Berkeley
195M Cory Hall
(ph) 510-643-6740

--
Stephanie Gangl
HR Coordinator
Engineering Research Support Organization
University of California, Berkeley
195M Cory Hall
(ph) 510-643-6740

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================