Ms. Shriver,
Attached you'll find a simple calculator I developed to answer exactly your question.  It may not be perfect, but it is a starting place. It's got lots of notes in it, but if you would like to discuss, please feel free to contact me directly.

Kindest Regards,
Michael DeShazo, CRA
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Budget/Fiscal Analyst Lead
Grant and Contract Accounting, Team 6
3917 University Way NE
Box 351122
Seattle, WA 98105-1122
Team Phone: 206-616-4968
Team Email: xxxxxx@u.washington.edu
FX: 206-543-0764

Alternate Phone: 206-616-8062
WEB: http://www.washington.edu/research/gca/office/
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-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Sandy Shriver
Sent: Thursday, November 13, 2008 7:31 AM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] F&A Calculation Question

Hello All,

I am new to this listserv and just joined today.  Our Office is relatively new
(created in mid-2005).  I have worked at this institution for 14 years, but
have been in grants administration for only the past 3 years.  We are still
learning.

We have a current issue for which we need clarification:

We have a USDA award that is now ending.  The F&A rate approved by USDA
is 15% of total expenses.  At the time this award was received, our approved
institutional F&A rate was 50% of salary/fringes only.

Since USDA approved 15% of "total" expenses for that award, were we
correct in using that calculation during the award performance period?  Or
should we have used 15% of "salary/fringes" only?

Since we are now closing out this award, I want to make sure that we adjust
the budget and reimburse the sponsor immediately if needed.

Any insight that can be offered will be great appreciated!

Cordially,

Sandy Shriver
Director
Office of Research and Graduate Studies
1201 Locust Avenue
Fairmont, WV  26554
304-367-4684 (phone)
304-367-4959 (fax)
xxxxxx@fairmontstate.edu

"Peace is watching a sunrise and knowing Who created it."

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