Dear Charlie,

It has been my understanding that from the start NIH has stated the
error correction window was to address errors and warnings generated
once the grant was in their system, and not to allow the PI to continue
editing the proposal after the grant was submitted (especially if the
re-submission is after the deadline). We have been telling our PIs that
from the start.

As to your question, you can tell the PIs that they will be taking a
gamble to have their application rejected by the Signing Official AFTER
the deadline and resubmitted as NIH may not accept it. However, it seems
that the outcome, at the worst, is that the PI would just have to submit
the grant the next round. I suggest that if your PI does wish to take
the gamble, that reason for the rejection is clearly explained in
his/her revised cover letter as the reason why.

For my part, I am glad that NIH is beginning to narrow the correction
window as it may help us teach our notoriously late PIs lessons.

Sherie Donahue
eRA Systems Coordinator
Loma Linda University

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Charlie Hathaway
Sent: Wednesday, December 05, 2007 9:00 AM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] NIH gets tough with corrections

NIH now says we only have a 2 day post deadline correction window and
all corrections must be in response to errors/warnings.  The latter
idea is, as far as I know, appearing in an actual NIH Guide notice
for the first time.  This suggests that there may be some
enforcement.  So...what do you say to the PI who discovers that his
error free/ warning free application sitting on Commons has an ugly
misspelling in the title or abstract?  Or attached the wrong
references!!??

Question: Is there any difference between what constitutes an
acceptable "correction" BEFORE the deadline vs AFTER the deadline?

The spirit behind NOT-OD-08-018 seems to be the desire to speed up
the process of getting proposals to review.  Thus, perhaps the real
focus here is on shenanigans during the post-deadline
period.  Certainly, the requirement to actually identify your errors
and warnings being corrected only applies to cover letters in
applications submitted after the deadline.

Charlie

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