We put our own ID number in Section 2 of the SF424 form. However, this datum does not end up on any messages that come back from Grants.gov, or the Sponsor, as far as I can tell. Thus using the block on the front page "Applicant Filing Name" is necessary for identification. There are 5 Grants.gov messages and it comes on some of them. You get the original confirmation note upon submission. This gives the Grants.gov tracking number and program information and "Applicant Name of this Submission." The last item is the entry in the field "Application Filing Name" on the front page of the PureEdge form. Anyone know why this does not have the same title on both places? You cannot put much of a name there as it is only 33 characters. Sometimes the sponsor specifies what it wants in that field and then it is very difficult to tell the submissions apart. This confirmation note says ""...Grants.gov will send email messages to advise you of the progress of your application through the system." We did not get any emails for a recent submission and my help desk contact, Randy, said the messages were only "a courtesy" and not required. Note that the help desk is now peopled by a contract company based in Kentucky. We never did get messages for that submission, but the sponsor wrote that it was received. We have gotten messages for most submissions. In addition to the submission confirmation note, you should get 4 email messages; from "xxxxxx@grants.gov." In the first, the subject line contains the tracking number from the confirmation message. On the confirmation message this is called Grants.gov Tracking Number, in the first email it is called "Grants.gov Submission Receipt GRANTXXXXXXXXX" in the subject line, but as "Grants.gov Tracking Number" in the body of the message. This message also has program information and the "Application Name." This is the same item that was previously known as "Application Filing Name" and "Applicant Name of this Submission." So we now have a third name for this important piece of information. The first email message begins, "Your application has been received by Grants.gov and is currently being validated." The second message subject is, "Grants.gov Submission Validation Receipt for Application GrantXXXXXXXXX." The first line of text is "Your application has been received and validated by Grants.gov and is being prepared for Gantor Agency retrieval and review." They now think you have memorized the number variously known as "Grants.gov Tracking Number" and "Submission Receipt" and "Application" because the second message does not have that useful "Application Name" (or Applicant Name for This Submission or Applicant Filing Name"). If you are submitting only one application at a time, then these are easy to match up but in a flood of 10's at a time, it will take some while to sort out all the messages by just the Grants.gov number. By the way, if your submission has errors, you will learn of them in this message. I once submitted an application that was past the deadline and with the wrong DUNS number as part of my own training experience. I got the confirmation message and the first email, but the second email pointed out the various problems: Grants.gov Tracking Number:GRANT00053573 The following errors were detected: and ended with, the application is not being sent to the sponsor. This came in a timely fashion but if I had sent on the exact actual deadline, it would be too late to fix and resubmit. The third email message has as the subject, "Grants.gov Grantor Agency Retrieval Receipt for Application GrantXXXXXXXXX." The first line of text is "Your application has been retrieved by the Grantor agency and is currently being reviewed." The G.g tracking number is given but not the useful but multi-title "Application Name." The last message is "Grants.gov Agency Tracking Number Assignment for GrantXXXXXXXXX." The text is, "Your application has been reviewed by the Grantor agency and assigned a Agency Tracking Number. You will need the Agency Tracking Number when corresponding with the Grantor agency about your application. Use your Grants.gov Tracking Number at Grants.gov to check your application's status and to obtain your Agency Tracking Number. Again the useful Application Name is not included. Most important the Agency Tracking Number IS NOT INCLUDED! You must now to to Grants.gov, open up the "Check the status" page, log in and find the application, by Grants.gov tracking number. Perhaps this is a security measure, not including the actual Agency number in the message? There there it is for any who have not yet made a Grants.gov submission. A confirmation message, 4 emails, and then a trip back into Grants.gov to complete the application process. Then you have to deal with the agency. Bob xxxxxx@umich.edu On Nov 23, 2005, at 4:06 PM, Terri Hall wrote: You can also put your internal proposal number in the Applicant Identifier field at the top next to Date Submitted. ----- Original Message ----- From: "Patty Kingsmill" <xxxxxx@UCAR.EDU> To: <xxxxxx@HRINET.ORG> Sent: Wednesday, November 23, 2005 4:03 PM Subject: Re: [RESADM-L] Grants.gov Application Filing Name > I believe this field is for applicant use only. We do include our > internal proposal number in that field and have had no problems. > > Patty > > Meyer, Diane M [S P] wrote: > >> I have a question for those of you who may be at work this >> Thanksgiving-eve. >> >> In the Grans.gov application package there is a field for the >> Application Filing Name. To date, I’ve had the PI enter an >> abbreviated version of their project title. Does any one know if >> this field is retained by the sponsor once they have picked up the >> application from Grants.gov? What I’m thinking about is including >> our internal routing number at the beginning of the “title” to >> make it easier for us to track the application back to the >> approval. However, I don’t want to create any confusion for the >> sponsors. >> >> Any thoughts? >> >> Thanks and happy holidays!! >> >> Diane >> >> Diane M. Meyer |-| Budget/COS/eRA Specialist >> Office of Sponsored Programs Administration >> Iowa State University >> 1138 Pearson >> Ames, Iowa 50011-2207 >> 515-294-4567 (voice) 515-294-8000 (fax) >> >> http://ospa.iastate.edu >> >> "Be who you are and say what you feel, because those who mind >> don't matter and those who matter don't mind." >> >> – Theodor Seuss Geisel >> >> ===================================================================== >> = Instructions on how to use the RESADM-L Mailing List, including >> subscription information and a web-searchable archive, are >> available via our web site at http://www.hrinet.org (click on >> "Listserv Lists") >> ===================================================================== >> = >> > > -- > Patty Kingsmill > Sponsored Agreements > University Corporation for Atmospheric Research > (303)497-2140 > > > ====================================================================== > Instructions on how to use the RESADM-L Mailing List, including > subscription information and a web-searchable archive, are available > via our web site at http://www.hrinet.org (click on "Listserv Lists") > ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
