Re: Time and Effort reports Hastings, Kari L 06 Dec 2001 08:22 EST
I had instituted a quarterly system based upon a nearby institution's system. I was reprimanded at audit. When the NIH audit resolution person contacted me she emphasized that a small and inexperienced program needs to report monthly, with info allocated on a daily basis. My much larger organizational colleague had in fact a contract with NIH that permitted the quarterly reports and therefore they were able to do it that way. You might want to consider whether it would be possible for your organization to be considered for a contract that specifies an alternative to the governing regulation. Otherwise I think you will have to conform. Kari Hastings -----Original Message----- From: Amy Hibbard [mailto:xxxxxx@KGI.EDU] Sent: Wednesday, December 05, 2001 8:37 PM To: xxxxxx@HRINET.ORG Subject: [RESADM-L] Time and Effort reports More Time and Effort reporting questions: Someone asked a similar question last month, but I don't think there was a specific response. NSF's Prospective New Awardee Guide states that time and effort records must contain "the hours, or percentage of effort, and employee worked each day during a given pay period" (Section C). This seems unnecessarily time consuming and nearly impossible to enforce. We've instituted monthly T&E reports, in keeping with DHHS regs, and faculty are already grumbling. I suspect they'll mutiny if we push for a more detailed report. Is NSF enforcing this reporting requirement? Has anyone had any trouble (audit trouble) using other reporting periods? How detailed are your T&E reports? I've seen some of the T&E reports that others have posted, but they are not nearly as detailed as the NSF regs require. Answers, suggestions, commiserations? Thanks, -Amy "All power corrupts, but we need the electricity." Amy Hibbard Grants Administrator Keck Graduate Institute of Applied Life Sciences 535 Watson Drive, Claremont, CA 91711 T: (909) 607-9313 / 607-7855 F: (909) 607-8086 xxxxxx@kgi.edu www.kgi.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================