I had instituted a quarterly system based upon a nearby institution's system. I
was reprimanded at audit. When the NIH audit resolution person contacted me she
emphasized that a small and inexperienced program needs to report monthly, with
info allocated on a daily basis. My much larger organizational colleague had in
fact a contract with NIH that permitted the quarterly reports and therefore they
were able to do it that way. You might want to consider whether it would be
possible for your organization to be considered for a contract that specifies an
alternative to the governing regulation. Otherwise I think you will have to
conform. Kari Hastings

-----Original Message-----
From: Amy Hibbard [mailto:xxxxxx@KGI.EDU]
Sent: Wednesday, December 05, 2001 8:37 PM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] Time and Effort reports

More Time and Effort reporting questions:

Someone asked a similar question last month, but I don't think there was a
specific response.  NSF's Prospective New Awardee Guide states that time and
effort records must contain "the hours, or percentage of effort, and
employee worked each day during a given pay period" (Section C).  This seems
unnecessarily time consuming and nearly impossible to enforce.  We've
instituted monthly T&E reports, in keeping with DHHS regs, and faculty are
already grumbling.  I suspect they'll mutiny if we push for a more detailed
report.
Is NSF enforcing this reporting requirement?  Has anyone had any trouble
(audit trouble) using other reporting periods?  How detailed are your T&E
reports?

I've seen some of the T&E reports that others have posted, but they are not
nearly as detailed as the NSF regs require.

Answers, suggestions, commiserations?
Thanks,
-Amy

"All power corrupts, but we need the electricity."

Amy Hibbard
Grants Administrator
Keck Graduate Institute of Applied Life Sciences
535 Watson Drive, Claremont, CA 91711
T: (909) 607-9313 / 607-7855
F: (909) 607-8086
xxxxxx@kgi.edu
www.kgi.edu

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