Re: Dept. of Education Chaffins, Gary 12 Oct 1999 11:56 EST
Ruth, We have a little over 90 active Department of Ed grants and it appears there is little standardization in how Ed treats proposed cost share (whether required by the program announcement or voluntary) in the award document. We avoid cost sharing whenever possible and frequently charge faculty academic year salary to the grants, with minimal if any cost share. We also have some with exceptionally large obligations for cost sharing. This has been a College/department decision. Our faculty have been advised, based on our cognizant auditors (HHS) position and the ED regulations, that presenting cost sharing in an application (mandatory or voluntary) constitutes an offer to the government which, if an award is made, must be documented in the same manner as the charges placed against the grant (see 34 CFR 74.23). You may also be interested in the Dept of Ed Discretionary Grant Closeout procedure at http://gcs.ed.gov/grntinfo/gposbul/gpos21.htm section 2 which gives direction to Department of Ed personnel in the procedures related to cost sharing particularly the "OR" part which states: "Compare the combined total amount of cost-share/matching reported on the SF-269 to the cost- share/matching amount shown in the approved budget. Block 7 of the GAN indicates the required cost share stated as a percentage or an amount of funds identified by the grantee in their application under non-federal funds." While the statement leaves some interpretation, the intent is clear enough for us. Just because ED does not list a percentage or dollar amount in the Block 7 does not relieve the institution from the cost share offer on the application form. Gary Chaffins Director, Office of Research Services and Administration University of Oregon -----Original Message----- From: Ruth Tallman [mailto:xxxxxx@LEHIGH.EDU] Sent: Monday, October 11, 1999 7:14 AM To: xxxxxx@hrinet.org Subject: Dept. of Education Good Morning, I have very little experience with the Dept. of Education. We have support from the program titled "Personnel preparation to improve services and results for children with disabilities" from the Office of Special Educ. and Rehabilitative Services. In the past and in a new proposal, our PI's are cost-sharing AY time. I don't see anything in the guidelines regarding required cost-sharing. I need feedback from those with experience with the Dept. of Ed. Any unwritten rules regarding cost-sharing that I wouldn't know about? Happy Columbus Day! Ruth Ruth Tallman Office of Research and Sponsored Programs Lehigh University e-mail: xxxxxx@lehigh.edu phone: (610) 758-3024 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================