Hi RESADM-L Folks,
 It has been my understanding that all the "weasel" words in the universe
won't help if you state in your proposal, contract, grant documents or
related attachments that your institution will, in ANY way, perform even a
small part of the scope of work at no charge to the sponsor.  As I
understand it, if you mention it...you are responsible for it.

 We won't allow our faculty to even HINT at our underwriting ANYTHING for
which we don't want to account in a formal way.

 We would be interested in how others handle this situation.
Sincerely,
Rusty Okoniewski, Interim Director
IFAS Sponsored Programs
University of Florida
G040 McCarty Hall-D
PO Box 110110
Gainesville, FL 32611-0110
Telephone: (352) 392-2356
Fax: (352) 392-8479
E-mail: xxxxxx@gnv.ifas.ufl.edu
Visit IFAS Sponsored Programs Homepage
 http://grants.ifas.ufl.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@HRINET.ORG]On Behalf
Of Matthew E. Clark
Sent: Tuesday, October 12, 1999 9:31 AM
To: xxxxxx@HRINET.ORG
Subject: Re: Dept. of Education

Hi Ruth,

USDE has an unwritten policy that you should know about.  If you propose
actual dollars (or the dollar value of faculty time or graduate student
tuition support), then you will be held to that amount.  You will need
to track it and report it.  Even if your award document refers to a cost
share level that is a percentage of the total project cost, USDE will be
looking more closely at the dollar amount in your proposal.... EVEN IF
IT'S MORE THAN THE AWARD DOCUMENT % FIGURE.

I've had several conversations with USDE program managers and grants
officials about this over the years.  Here's how to avoid the trap....

Use language that has a cushion built in when drafting your proposal
budget and narrative.  Don't use the words, "cost share."  For example,
say, "the university will CONTRIBUTE UP TO $XX."   Limit your exposure
when committing tuition dollars too, since a student might take fewer
credits than anticipated.

Good Luck!
Matt

Ruth Tallman wrote:
>
> Good Morning,
>
> I have very little experience with the Dept. of Education.  We have
> support from the program titled "Personnel preparation to improve services
> and results for children with disabilities" from the Office of Special
Educ.
> and Rehabilitative Services.  In the past and in a new proposal, our PI's
> are cost-sharing AY time.  I don't see anything in the guidelines
regarding
> required cost-sharing.
>
> I need feedback from those with experience with the Dept. of Ed.  Any
unwritten
> rules regarding cost-sharing that I wouldn't know about?
>
> Happy Columbus Day!
>
> Ruth
>
> Ruth Tallman
> Office of Research and Sponsored Programs
> Lehigh University
> e-mail: xxxxxx@lehigh.edu
> phone: (610) 758-3024
>
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