Hi Sally,
We always require written (at least by e-mail) documentation for all
cost share used in any proposal submitted to any sponsor.  Whenever
collaboration or even minor participation from other individuals or
institutions is mentioned in a proposal, we require documentation that
the named entity is aware of the project and is willing to be part of
the project, even if no in-kind support from or requested support for
that entity is included in the project budget.

Sharon
------------------------------------------------------------------------
Sharon Kuhlenschmidt
Grants Development Analyst
California Polytechnic State University
San Luis Obispo, CA 93407
(805) 756-5963
fax:  805/ 756-5466

> We're wrestling with a problem, and I'd like to know what listmembers'
take on i
> t is.
>
> What is the institution's liability when we submit a proposal that
contains name
> d subcontractors and in-kind cost share without backup documentation
(meaning no
>  documentation in our hands)?
>
> Without documentation, are we misleading federal sponsors?
>
> What documentation do you insist on having in your hands at the time
the proposa
> l is submitted?
>
> Thanks for your input.
>
>
> ***************************************************
> Sally Eckert-Tilotta, PhD, Assistant to the Director
> Office of Research and Program Development
> University of North Dakota
> Grand Forks, ND  58202
> email:  xxxxxx@mail.und.nodak.edu
> tel:  701-777-2049
> fax: 701-777-2504
>
>
>
> ax: xxxxxx@mail.und.nodak.eduectorands at the time
Instruction
> s on how to use the RESADM-L Mailing List, including
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>

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