Dear Sally:
My vote is for full documentation.  If there is a squeeze, we'll take a fax.
There are many reasons for this.  Here's just one -

A faculty member at institution A, with all the best of intentions, decides
that his/her institution will provide cost sharing as part of a
collaborative project.   Your institution, institution B, gets the award as
the lead for the group, issues a subcontract, and lo and behold, institution
A's dean never agreed to cost sharing, has a policy that precludes cost
sharing, etc.  Everyone is in a tough spot.

We don't want to be there.

Betty Farbman

> ----------
> From:         Sally
> Eckert-Tilotta[SMTP:xxxxxx@MAIL.UND.NODAK.EDU]
> Reply To:     Research Administration Discussion List
> Sent:         Tuesday, August 17, 1999 10:16 AM
> To:   xxxxxx@hrinet.org
> Subject:      Subcontract documentation
>
> We're wrestling with a problem, and I'd like to know what listmembers'
> take on it is.
>
> What is the institution's liability when we submit a proposal that
> contains named subcontractors and in-kind cost share without backup
> documentation (meaning no documentation in our hands)?
>
> Without documentation, are we misleading federal sponsors?
>
> What documentation do you insist on having in your hands at the time the
> proposal is submitted?
>
> Thanks for your input.
>
>
> ***************************************************
> Sally Eckert-Tilotta, PhD, Assistant to the Director
> Office of Research and Program Development
> University of North Dakota
> Grand Forks, ND  58202
> email:  xxxxxx@mail.und.nodak.edu
> tel:  701-777-2049
> fax: 701-777-2504
>
>
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