Re: Re[2]: Cost sharing Mary Watson 12 Aug 1999 08:33 EST
Molly It is my understanding that, regardless of the match language, if you indicate a certain level of support, you must be able to document that level of support in any audit. I don't think anyone is cutting very much slack in this area anymore. Mary Watson At 08:50 AM 8/12/99 -0500, xxxxxx@SBLHS.ORG sent a message saying: *Hi, all -- * *I'd like some more thoughts on the question of documentation of cost *sharing. * *The question of the cost-sharing obligation came up at a grantees meeting *for a *program which funds a project at my organization. The program management *staff *told our project director that since there was no "legislative requirement" * for *the cost-sharing for this particular grant program, the amount reported on *the *financial status report did not necessarily have to match the amount listed * as *non-federal funds on the notice of award. I and others at the meeting *expressed *some skepticism that auditors would agree with this interpretation. We *agreed *that the more prudent practice would be to make certain that the *cost-sharing *amounts indicated in the approved budget of record ARE items which can be *documented and that the sum reported on the financial status report meet or *exceed the amount on the notice of award. Agency staff pooh-pooh the need *for *this sort of exactness, but I remain unconvinced. * *IS there a difference in the way auditors review programs without a *matching *requirement in the authorizing language of the program? I'd appreciate *hearing *what others have found to be true. * *--------- *Molly Daniel *Grants Specialist *Sarah Bush Lincoln Health System *Mattoon, IL *email: xxxxxx@sblhs.org *____________________Reply Separator____________________ *Subject: Re: Cost sharing *Author: gschmidt <xxxxxx@FAMU.EDU> *Date: 08/12/99 1:55 PM * * * *You will be asked every year of the award to document your matching through *the Financial Status Report. These are certified by your financial officer *as being true and accurate, and they are auditable. *"Peter J. Dolce" wrote: *> We have a contract from DHHS in which we committed to cost share a *> certain amount. I know that A110 says that cost-shared amounts must be *> verifiable from the recipient's records and have seen, at NCURA *> sessions, some pretty rigorous means that universities use to document *> cost-sharing, project by project. *> *> Should we expect to be asked, during the close-out period for the *> contract or at some other time, to document that we cost-shared the *> amount we said we would in the original proposal? *> *> -- *> Peter J. Dolce, Ph.D. *> Director, Research Support Services *> Meharry Medical College *> 1005 Todd Boulevard Phone 615 327 6703 *> Nashville, TN Fax 615 327 6716 *-- *Greg Schmidt *Manager, Contract & Grant Accounting *Florida A&M University *201 FHAC *Tallahassee, FL 32307-3200 *DUNS: 623751831 *College of the Year - 1997 *850/561-2956 voice *850/561-2461 fax * *====================================================================== * Instructions on how to use the RESADM-L Mailing List, including * subscription information and a web-searchable archive, are available * via our web site at http://www.hrinet.org (click on "Listserv Lists") *====================================================================== * * *====================================================================== * Instructions on how to use the RESADM-L Mailing List, including * subscription information and a web-searchable archive, are available * via our web site at http://www.hrinet.org (click on "Listserv Lists") *====================================================================== * * "Just when I was getting used to yesterday, along came today." Mary H. Watson, Ph.D. Director, Grants and Contracts Valdosta State University Valdosta, Georgia Phone: 912-333-7837 Fax: 912-245-3853 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================