Molly

It is my understanding that, regardless of the match language, if you
indicate a certain level of support, you must be able to document that
level of support in any audit.  I don't think anyone is cutting very much
slack in this area anymore.

Mary Watson

At 08:50 AM 8/12/99 -0500, xxxxxx@SBLHS.ORG sent a message saying:
*Hi, all --
*
*I'd like some more thoughts on the question of documentation of cost
*sharing.
*
*The question of the cost-sharing obligation came up at a grantees meeting
*for a
*program which funds a project at my organization. The program management
*staff
*told our project director that since there was no "legislative requirement"
* for
*the cost-sharing for this particular grant program, the amount reported on
*the
*financial status report did not necessarily have to match the amount listed
* as
*non-federal funds on the notice of award. I and others at the meeting
*expressed
*some skepticism that auditors would agree with this interpretation. We
*agreed
*that the more prudent practice would be to make certain that the
*cost-sharing
*amounts indicated in the approved budget of record ARE items which can be
*documented and that the sum reported on the financial status report meet or
*exceed the amount on the notice of award. Agency staff pooh-pooh the need
*for
*this sort of exactness, but I remain unconvinced.
*
*IS there a difference in the way auditors review programs without a
*matching
*requirement in the authorizing language of the program? I'd appreciate
*hearing
*what others have found to be true.
*
*---------
*Molly Daniel
*Grants Specialist
*Sarah Bush Lincoln Health System
*Mattoon, IL
*email: xxxxxx@sblhs.org
*____________________Reply Separator____________________
*Subject:    Re: Cost sharing
*Author: gschmidt <xxxxxx@FAMU.EDU>
*Date:       08/12/99 1:55 PM
*
*
*
*You will be asked every year of the award to document your matching through
*the Financial Status Report.  These are certified by your financial officer
*as being true and accurate, and they are auditable.
*"Peter J. Dolce" wrote:
*> We have a contract from DHHS in which we committed to cost share a
*> certain amount.  I know that A110 says that cost-shared amounts must be
*> verifiable from the recipient's records and have seen, at NCURA
*> sessions, some pretty rigorous means that universities use to document
*> cost-sharing, project by project.
*>
*> Should we expect to be asked, during the close-out period for the
*> contract or at some other time, to document that we cost-shared the
*> amount we said we would in the original proposal?
*>
*> --
*> Peter J. Dolce, Ph.D.
*> Director, Research Support Services
*> Meharry Medical College
*> 1005 Todd Boulevard                Phone 615 327 6703
*> Nashville, TN                             Fax 615 327 6716
*--
*Greg Schmidt
*Manager, Contract & Grant Accounting
*Florida A&M University
*201 FHAC
*Tallahassee, FL  32307-3200
*DUNS:  623751831
*College of the Year - 1997
*850/561-2956 voice
*850/561-2461 fax
*
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"Just when I was getting used to yesterday,
along came today."

Mary H. Watson, Ph.D.
Director, Grants and Contracts
Valdosta State University
Valdosta, Georgia

Phone:  912-333-7837
Fax:  912-245-3853

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