My experience with various agencies has always been the same:  a grant is a
"contract," and if you voluntarily commit yourself to a match, you are just as
obliged  to prove you met it as if the match was a program requirement.

xxxxxx@SBLHS.ORG wrote:

> Hi, all --
>
> I'd like some more thoughts on the question of documentation of cost
> sharing.
>
> The question of the cost-sharing obligation came up at a grantees meeting
> for a
> program which funds a project at my organization. The program management
> staff
> told our project director that since there was no "legislative requirement"
>  for
> the cost-sharing for this particular grant program, the amount reported on
> the
> financial status report did not necessarily have to match the amount listed
>  as
> non-federal funds on the notice of award. I and others at the meeting
> expressed
> some skepticism that auditors would agree with this interpretation. We
> agreed
> that the more prudent practice would be to make certain that the
> cost-sharing
> amounts indicated in the approved budget of record ARE items which can be
> documented and that the sum reported on the financial status report meet or
> exceed the amount on the notice of award. Agency staff pooh-pooh the need
> for
> this sort of exactness, but I remain unconvinced.
>
> IS there a difference in the way auditors review programs without a
> matching
> requirement in the authorizing language of the program? I'd appreciate
> hearing
> what others have found to be true.
>
> ---------
> Molly Daniel
> Grants Specialist
> Sarah Bush Lincoln Health System
> Mattoon, IL
> email: xxxxxx@sblhs.org
> ____________________Reply Separator____________________
> Subject:    Re: Cost sharing
> Author: gschmidt <xxxxxx@FAMU.EDU>
> Date:       08/12/99 1:55 PM
>
> You will be asked every year of the award to document your matching through
> the Financial Status Report.  These are certified by your financial officer
> as being true and accurate, and they are auditable.
> "Peter J. Dolce" wrote:
> > We have a contract from DHHS in which we committed to cost share a
> > certain amount.  I know that A110 says that cost-shared amounts must be
> > verifiable from the recipient's records and have seen, at NCURA
> > sessions, some pretty rigorous means that universities use to document
> > cost-sharing, project by project.
> >
> > Should we expect to be asked, during the close-out period for the
> > contract or at some other time, to document that we cost-shared the
> > amount we said we would in the original proposal?
> >
> > --
> > Peter J. Dolce, Ph.D.
> > Director, Research Support Services
> > Meharry Medical College
> > 1005 Todd Boulevard                Phone 615 327 6703
> > Nashville, TN                             Fax 615 327 6716
> --
> Greg Schmidt
> Manager, Contract & Grant Accounting
> Florida A&M University
> 201 FHAC
> Tallahassee, FL  32307-3200
> DUNS:  623751831
> College of the Year - 1997
> 850/561-2956 voice
> 850/561-2461 fax
>
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