Hi, all --
I'd like some more thoughts on the question of documentation of cost
sharing.
The question of the cost-sharing obligation came up at a grantees meeting
for a
program which funds a project at my organization. The program management
staff
told our project director that since there was no "legislative requirement"
for
the cost-sharing for this particular grant program, the amount reported on
the
financial status report did not necessarily have to match the amount listed
as
non-federal funds on the notice of award. I and others at the meeting
expressed
some skepticism that auditors would agree with this interpretation. We
agreed
that the more prudent practice would be to make certain that the
cost-sharing
amounts indicated in the approved budget of record ARE items which can be
documented and that the sum reported on the financial status report meet or
exceed the amount on the notice of award. Agency staff pooh-pooh the need
for
this sort of exactness, but I remain unconvinced.
IS there a difference in the way auditors review programs without a
matching
requirement in the authorizing language of the program? I'd appreciate
hearing
what others have found to be true.
---------
Molly Daniel
Grants Specialist
Sarah Bush Lincoln Health System
Mattoon, IL
email: xxxxxx@sblhs.org
____________________Reply Separator____________________
Subject: Re: Cost sharing
Author: gschmidt <xxxxxx@FAMU.EDU>
Date: 08/12/99 1:55 PM
You will be asked every year of the award to document your matching through
the Financial Status Report. These are certified by your financial officer
as being true and accurate, and they are auditable.
"Peter J. Dolce" wrote:
> We have a contract from DHHS in which we committed to cost share a
> certain amount. I know that A110 says that cost-shared amounts must be
> verifiable from the recipient's records and have seen, at NCURA
> sessions, some pretty rigorous means that universities use to document
> cost-sharing, project by project.
>
> Should we expect to be asked, during the close-out period for the
> contract or at some other time, to document that we cost-shared the
> amount we said we would in the original proposal?
>
> --
> Peter J. Dolce, Ph.D.
> Director, Research Support Services
> Meharry Medical College
> 1005 Todd Boulevard Phone 615 327 6703
> Nashville, TN Fax 615 327 6716
--
Greg Schmidt
Manager, Contract & Grant Accounting
Florida A&M University
201 FHAC
Tallahassee, FL 32307-3200
DUNS: 623751831
College of the Year - 1997
850/561-2956 voice
850/561-2461 fax
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