Hello Group - I thought it might be helpful for me to provide some guidance on this issue, as I am an employee of the National Science Foundation, and moreover involved with the FastLane System. I've inserted my comments within the text below. Please feel free to contact me directly if you have any additional questions. Cheers, Florence Rabanal Directorate for Mathematical and Physical Sciences FastLane Project Coordinator -----Original Message----- From: Jane Prudhomme [ mailto:xxxxxx@UNO.EDU <mailto:xxxxxx@UNO.EDU> ] Sent: Friday, July 16, 1999 10:28 AM To: xxxxxx@hrinet.org Subject: NSF Fastlane - "Collaborative Proposals" Hi Everyone: Does anyone out there have recent experience with simultaneous Fastlane submissions submitted under the "Collaborative" guidelines (see p. 14 of the GPG)? Recall, these have to be treated as two separate but equal submissions (or however many institutions are involved) where each institution has their own Cover Form, PI info, budget, etc. but the SAME narrative. It's clear how this is handled via paper, just not so clear how these proposals would be linked electronically. I guess to be precise, when they are submitted electronically they are more "parallel" than simultaneous, since it's technically impossible for them to be submitted at t h e same moment. [:-> [Collaborative proposals can be submitted in two different ways: 1) lead institution with subcontracts OR 2) simultaneous submission of the same proposal. The program officer should be informed about the submission so that he/she can decide on the desired submission approach. Assuming that the process will be done electronically, here is guidance on submitting a collaborative proposal so the NSF: Case 1: The lead institution is responsible for coordinating the activities of the subcontracts, including the receipt of the signed certification page. The submission of the proposal is done by the sponsored program office (or equivalent) at the lead institutions. The NSF only needs the original signed certification page from the lead institution. We do NOT need any additional paper. Case 2: If the program officer has requested that the proposals needs to be submitted as simultaneous submissions, each institution should submit a separate proposal. The participating P.I.s should remember to include the words "Collaborative Research" in the proposal title. One institution should take the lead and obtain the NSF proposal numbers from the other participating agencies. This list of proposal numbers should be summarized and sent to the NSF, along with the signed certification page for the lead institutions. The other non-lead institution should submit their proposals via FastLane as they normally would, and submit their originial signed certifiation page. There is no need to send a hardcopy of the proposals in any case.] I see the button on the Fastlane Forms list that says "Collaborative". When you press this, what happens? Will there be a linking by Proposal ID No or what? Also does anyone really understand what is the difference between a Proposal PIN and a Proposal ID and under what conditions you need one or the other or both? [:-> [At the current time the radio button is not active and will not invoke a computer program (in the background). In the very near future, the radio button for linking proposals will trigger a computer action to alert the system that the submission is collaborative. The details of this program are not yet finalized, but should be clarified for the upcoming revision of the GPG. W.r.t. the proposal PIN and Proposal ID, the proposal ID is the official NSF number that is assigned to the proposal. The proposal PIN is assigned to the proposal by the P.I. so that others (i.e. non-Co-P.I.) can also work on the proposals without having to distribute the P.I.s PIN (i.e. this is a security issue). One should never distribute your person PIN, as it will provide other access to personal information, as well as the ability to access and alter any pending proposal.] We did submit a "collaborative" proposal this spring under the "Wireless Communication" competition, but that was handled a little differently as I recall. Because it was mandatory that it should be collaborative, I think something was done on the front end of Fastlane to more easily prompt t he user as to how the two proposals should be "linked". [The directions provided above should help you in preparing your collaborative proposal. You should first contact your program officer as they are the person who makes the decision on submission procedures (i.e. subcontract vs. simultaneous submissions.] Any suggestions would be helpful & if it's easier to explain over the phone, send me your name & no. & I'll get in touch with you. Thanks for you help! *************************************** Jane E. Prudhomme, M.A., M.S. Asst. Vice Chancellor, Research and Sponsored Programs University of New Orleans 2000 Lakeshore Drive New Orleans, LA 70148 Phone: 504 - 280-7154 FAX: 504-280- 3896 E-Mail: xxxxxx@uno.edu http://www.uno.edu/~orsp <http://www.uno.edu/~orsp> ***************************************** ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
