I,too would be very interested in seeing your confirming order.  This is an
area of interest.

Janet Hahn
Director, Research & Sponsored Programs
Radford University
Radford, VA  24142-6926
(540) 831-5479 - phone
(540) 831-6636 - fax
xxxxxx@runet.edu

>
>> I agree with Kathy as we handle these pretty much the same way as she
>> described.  We do a little of these types of services in the academic
>> departments but we also have research institutes within the university
>that
>> do a lot of "testing" or "analytical" work.  Internally we require the
>same
>> paperwork as any other sponsored program.  The projects are quoted as
>a firm
>> fixed price agreement and usually quoted as per test or service, but
>we
>> require an internal budget that details how funds will actually be
>expended
>> within the account such as salaries, supplies, equipment use, etc.  We
>have
>> developed a special contractual document that we use called a
>Confirming
>> Order that looks pretty much like a purchase order, we describe the
>service
>> to be performed and the rate and is signed by a university official as
>a
>> legal offer (a quote), the sponsor signs an acceptance line and
>returns it.
>> We have a bare minimum of terms and conditions on the reverse side as
>opposed
>> to a purchase order in which we need a magnifying glass to read. It is
>> clearly only used on project that we can consider pure testing with no
>> concerns involving "development" that would require us to address
>> intellectual property issues.
>>
>> Mike
>>
>> --------------------------------------------------------
>> Mike Gilles <xxxxxx@mtu.edu>
>> Sponsored Programs Administrator
>> Research Services
>> Michigan Technological University
>> Houghton, MI 49931
>> Phone (906) 487-2225 Fx. (906) 487-2245
>> Date: 05/11/99  Time: 10:05:40
>> --------------------------------------------------------

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