The following is a sample of how I disseminate funding opportunity information to our faculty at the University of Florida-Institute of Food and Agricultural Sciences in Gainesville, FL. I generally try to target specific faculty when the topic area is very limited or very specific. In broader subject areas, I target entire departments. I generally use the "send a link" feature of MS-Internet Explorer to send the announcements to our faculty. I try to make the subject line as descriptive as possible to catch the interest of the faculty. (MS Explorer will automatically create a subject line...but I often change it to be more "eye-catching" to our faculty) I use the same basic format each time so that faculty know where to find the information they will need. Generally, the first thing I note is the Due Date(s). If there are special conditions I note them next. (i.e.., limited number of applications/institution, required collaborations, eligibility issues, required electronic submission, Pre-proposals, mandatory pre-proposal meetings, etc.) I then cut and paste an abstract or the first few paragraphs of the solicitation of the announcement. MS-Internet Explorer will then automatically place the URL in the document. Most E-mail handling software will make this a live "link" to the web site automatically. (MS-Internet Explorer will also add a "icon" type link as an attachment to the E-mail...but since some of our faculty (especially at remote sites) do not have the most sophisticated hardware, software, and communication devices I delete the icon attachment and rely on the URL link in the text.) Following the URL, I place a "Signature" which has general information for our faculty on whom they should contact in our office for assistance in processing their proposal. Most of our faculty like this system. I did have to adjust how I addressed the memo (i.e.., using the "BCC" line for the addresses of the departments and individuals as the document was far too lengthy if, in the case of a broad distribution, hundreds of individual names appeared on each announcement.) Otherwise, it has worked very well. I also send it to our Webmaster, who will place it, along with other deadlines, on a link from our home page. Faculty often comment that they read and enjoy my announcements! And that is the bottom line! For your information, I have "cut and pasted" a sample below. I hope you find it to be of interest. ******************************************************** TO: Selected IFAS Faculty CC: Sponsored Programs Staff Date: (Today's Date) BCC: (Listing of all Faculty to whom I am sending this announcement) SUBJECT: Searle Scholars Program - How to Apply ******************************************************** Due Date: Letter of Intent to IFAS - 1 Sep 1999 Full proposal - 27 Sep 1999 (limited to two/institution) The Searle Scholars Program Applications are invited from selected universities and research institutions. (UF is a selected institution!) No more than two applications will be accepted from any one institution. Individuals considering submitting applications should consult with their Provost, Graduate Dean, or similarly situated academic officer to determine how selections will be made within their institutions, if there are more than two persons wishing to submit applications. (We at UF will use the Letter of Intent to help determine interest and if necessary, determine the two applicants.) On-line application forms and instructions for the year 2000 awards will be available to invited institutions about June 1, 1999, and potential applicants should obtain these forms from the appropriate administrative office at their institution (IFAS Sponsored Programs). Applications are to be submitted by the institution and not by individual candidates. Applications for awards to be activated on July 1, 2000 must be received no later than Monday, September 27, 1999. Eligibility Applicants for year 2000 awards will be expected to be pursuing independent research careers in biochemistry, cell biology, genetics, immunology, neuroscience, pharmacology, and related areas in chemistry, medicine, and the biological sciences. Candidates should have begun or will begin their first appointment at the assistant professor level on or after July 1, 1998 and therefore be in their first or second year. This appointment must be a tenure-track position, and must be in an academic department of an invited, degree-granting institution. Potential applicants whose institutions do not have tenure-track appointments should consult with the Scientific Director of the Program prior to preparing an application. Awards Normally 15 grants of $60,000 per year for three years will be made; funding for the second and third years will be contingent upon the submission of acceptable progress reports. The awards will be made to tax-exempt institutions described in Section 501 (c) (3) of the Internal Revenue Code, and will be designated for the support of the research programs described in the applications. http://searle.bio.jhu.edu/howto.html ******************************************* IMPORTANT NOTICE TO ALL UF/IFAS FACULTY ******************************************* If you have an interest in this solicitation, you may use the URL above (web-site address beginning with "http:") to link to a sponsor web site with more details on how to apply or respond. For assistance in processing your proposals, contact your IFAS Sponsored Programs team member at (352) 392-2356 as follows: If the primary PI's last name begins with A-C, Contact- Celia Gravely (Ext. 25) D-G, Contact- Virni Mattson (Ext. 24) H-L, Contact- Marysol Murcia (Ext. 23) M-R, Contact- Pam Scott (Ext. 22) S-Z, Contact- Sheree Stephens (Ext. 21) Our offices are located at: G-040 McCarty Hall-D PO Box 110110 Gainesville, FL 32611-0110 Telephone (352) 392-2356 Fax: (352) 392-8479 Suncom telephone: 622-2356 If you have additional concerns or want to discuss your individual research program, please contact me at the address or telephone number (Ext 29) shown above. Rusty Okoniewski, Interim Director IFAS Sponsored Programs E-mail: xxxxxx@gnv.ifas.ufl.edu Visit IFAS Sponsored Programs Homepage- http://grants.ifas.ufl.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
