Hello, Anne Womack,

Rather than a regular newsletter we send out "targeted" email
notifications of grants as they come to our attention.  In the email
messages, links can be provided for application forms or more
information concerning the grant opportunity.  Most email clients such
as Netscape Communicator or Eudora allow for the creation of group
mailing lists.  By setting up e-mail groups for disciplines or
academic/administrative areas, one click forwarding of grant
opportunities and web pages to the appropriate groups is available to
your office.  This method allows for sending NSF notifications to
science faculty without also mailing it to the Art department, and vice
versa.
 The only "hard part" of this method is the initial setup of a campus
address book.  We used our campus phone book for an initial guide and
then grouped the addresses using the same headings.  One feature is
that, if a non-researcher wants off the list, you can readily delete
them from the that group.  When you learn of new faculty members, they
can easily be added to the appropriate group.
 One advantage of this notification method is that the faculty hear
of the grants with no delay.   Another advantage is that the faculty can
easily digest a few emails each day whereas a listing of a hundred or so
grants, whether paper or electronic,  tends to be ignored.  A third
advantage is that, with a good signature file, you keep the research
office name very public.
 One "tip" if you are planning to use email for grant announcements.
Make use of the SUBJECT line by clearly labeling the grant in that
space.  That way, those recipients who are not interested can do a quick
delete without reading the message.  We want to notify people not annoy
them.

--
:-) Dave
_______________________________________________________

David S. Battey
Information & Technology Coordinator
Office of Research and Grants Administration
College of Charleston, Charleston, SC, 29424
Voice: (843)953-5673      Fax: (843)953-6577
Internet:  http://www.cofc.edu/~orga/
E-mail:  xxxxxx@cofc.edu
_______________________________________________________

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