In reply to Sally's message ---
re: "We have had a group submit proposals naming collaborators who I found
were
unaware of the existance of the proposal."

I agree that this can be a big deal, depending on the circumstances. I
recall a
faculty member who once came to me very upset because he had been named as
a
collaborator on a proposal from a colleague who had not asked for
permission to
include his name. This was apparently done because his name was
recognizable in
the field, and it worked because the funding agency called him to ask about
 his
involvement on the project. This was how he learned that he was mentioned
in the
proposal.

While I am not sure that the Research Office could have caught such a faux
pas,
the result was that the proposal did not get funded, the person submitting
it
lost some credibility (as perhaps did the institution, to some degree), and
 some
trust between two colleagues was destroyed.

After having that experience, I believe it is the role of the Research
Office to
at least ask if collaborators are in mutual agreement, and depending on
what
role is described, whether or not a letter of commitment is included.

Molly Daniel
Grants Specialist
Mattoon, IL

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