We at the University of Florida-IFAS would very much want to check out all
of the collaborations to see that they were vaild and appropriate.  It is
always easier to get people to come to agreement before money is actually on
the table.  The time of submission is the best time to negotiate
relationships between institutions and/or obligate faculty and staff time to
potential projects.
 Moreover, many federal agencies require evidence of collaboration.
Pre-Award is the only time you can do this and document it to the potential
funding agency.  If we are doing this for federal proposals, we think it
only makes sense to do it in a like manner for all proposals.
Sincerely,
Rusty Okoniewski, Interim Director
IFAS Sponsored Programs
University of Florida
G040 McCarty Hall-D
PO Box 110110
Gainesville, FL 32611-0110
Telephone: (352) 392-2356
Fax: (352) 392-8479
E-mail: xxxxxx@gnv.ifas.ufl.edu
Visit IFAS Sponsored Programs Homepage
 http://grants.ifas.ufl.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@HRINET.ORG]On Behalf
Of Sally Eckert-Tilotta (Sally Eckert-Tilotta)
Sent: Thursday, April 15, 1999 10:16 AM
To: xxxxxx@HRINET.ORG
Subject: Job of a research administrator

We're having a debate here as to the responsibilities of a research
administrator.  I would appreciate input from the list.

Collaborative proposals get submitted involving a number of faculty/research
staff across various colleges and centers (but within the institution).  We
ask
for signatures from the PI, dept chairs, and the corresponding dean of the
college, and we try to get signatures from co-I (s) and corresponding
dean(s)
(cooperation is spotty in some cases).  However, these proposals list
collaborators from the institution that are not co-I (s) and therefore there
is
no indication that they have agreed to participate.

We have had a group submit proposals naming collaborators who I found were
unaware of the existance of the proposal.  While technical discussions had
previously taken place, no definite commitment had been made.

A situation has come up in which investigators (who I was under the
impression
were not going to participate) are listed as collaborators on a proposal
from
that same group.  Some in our office have said that it isn't our job to
question
or confirm participants.  We have to believe those persons submitting the
proposal.

With that long intro, my questions are:

What are the practices at your institution on this?
Do you agree that it isn't our job?
Is it no big deal?

***************************************************
Sally Eckert-Tilotta, PhD, Assistant to the Director
Office of Research and Program Development
University of North Dakota
Grand Forks, ND  58202
email:  xxxxxx@mail.und.nodak.edu
tel:  701-777-2049
fax: 701-777-2504

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