Angela,

I have a few comments about your question.

First of all if these funds were given to a faculty member with no
provisions
attached (ie: technical or financial reporting) and is for his/her
unrestricted
use then I would agree with John Case that this is a gift.  If the funds
were received
as membership fees or some vehicle like that then these funds should be
treated
as income and put into an income account.  The department may have some
claim to these funds as well as the faculty member.

I don't know how your institution works but I would imagine your
Controller's Office
would make the determination on the status of these funds.

I don't believe the funds should be treated as a sponsored project and
have indirects
attached to them. In any event there should be documentation as to the
origin of
these funds and to the purpose of their use in case of audit.

Regards,

Hal Gollos
******************************************
Harold M. Gollos
Director, Research Development
Pacific Graduate School of Psychology
940 East Meadow Drive
Palo Alto, CA  94303

Phone: 650-843-3407
Fax:     650-493-6147
email: xxxxxx@pgsp.edu
******************************************

> >
> > At my institution, pre- and post-award offices are separate. We have
> been
> > asked, after the fact in some cases, to process paperwork and seek
> > institutional approval in situations where a faculty member has
> money and
> > needs to put it in an account. They are referred to us with the idea
> that
> > this is a sponsored project and should be treated like any other
> project.
> >
> > However, there are situations where there is no real end date and
> money
> > will be put into an account as it is received. We are told in some
> cases
> > that the money will be derived all or partly by membership fees and
> > donations. The effect is that, from an administrative standpoint,
> this
> > project will be "hanging" out there indefinitely. Not only do we not
> know
> > when the project file should be closed, but we do not know how much
> is
> > received  and when. Also, in some cases, the sponsor must be listed
> as
> > "various donors" when the account is set up. Our database receives
> one
> > initial entry and then we basically never hear from the faculty
> again
> > unless we call to inquire about the status of the project.
> >
> > Do other research and sponsored programs offices process similar
> projects?
> > Is this a simple matter of needing to communicate more with
> post-award or
> > is there a larger issue here--specifically one of whether this is a
> true
> > sponsored project that should be processed through our office? The
> projects
> > range from providing students (when the sponsor is interested and
> has
> > funds) with internship-type experiences to doing research on
> > African-American culture.
> >
> > Thank you in advance for your assistance.
> > Angela Bridwell
> >
> >
> *******************************************************************
> >
> >                                  Angela M. Bridwell
> >                             Grant Support Specialist
> >                      Research & Sponsored Programs
> >                      Stephen F. Austin State University
> >                          P.O. Box 13024, SFA Station
> >                              Nacogdoches, TX 75962
> >                                phone: (409)468-1805
> >                                   fax: (409)468-1251
> >                           e-mail: xxxxxx@sfasu.edu
> >
> ********************************************************************
> >
> >
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