Ditto from UGA.  Our Contracts and Grants accounting office sets
up "various" accounts for these kinds of support payments,
assigned to a particular faculty member according to the project.
But no deliverables can be officially attached and the money is, as
John Case says, officially a gift.

> Angela,
>
> Sounds like a "gift" to me (restricted or unrestricted for a particular
> program, faculty, department, etc.).
>
> John Case
> Assistant VP & Controller
> Desert Research Institute
> Reno, NV
>
> Angela Bridwell wrote:
> >
> > At my institution, pre- and post-award offices are separate. We have
> > been asked, after the fact in some cases, to process paperwork and seek
> > institutional approval in situations where a faculty member has money
> > and needs to put it in an account. They are referred to us with the idea
> > that this is a sponsored project and should be treated like any other
> > project.
> >
> > However, there are situations where there is no real end date and money
> > will be put into an account as it is received. We are told in some cases
> > that the money will be derived all or partly by membership fees and
> > donations. The effect is that, from an administrative standpoint, this
> > project will be "hanging" out there indefinitely. Not only do we not
> > know when the project file should be closed, but we do not know how much
> > is received  and when. Also, in some cases, the sponsor must be listed
> > as "various donors" when the account is set up. Our database receives
> > one initial entry and then we basically never hear from the faculty
> > again unless we call to inquire about the status of the project.
> >
> > Do other research and sponsored programs offices process similar
> > projects? Is this a simple matter of needing to communicate more with
> > post-award or is there a larger issue here--specifically one of whether
> > this is a true sponsored project that should be processed through our
> > office? The projects range from providing students (when the sponsor is
> > interested and has funds) with internship-type experiences to doing
> > research on African-American culture.
> >
> > Thank you in advance for your assistance.
> > Angela Bridwell
> >
> >       ******************************************************************
> >       *
> >
> >                                  Angela M. Bridwell
> >                             Grant Support Specialist
> >                      Research & Sponsored Programs
> >                      Stephen F. Austin State University
> >                          P.O. Box 13024, SFA Station
> >                              Nacogdoches, TX 75962
> >                                phone: (409)468-1805
> >                                   fax: (409)468-1251
> >                           e-mail: xxxxxx@sfasu.edu
> >       ******************************************************************
> >       **
> >
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>
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~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Internal and Federal Forms, Grant Resources,
UGA Policies & Procedures, Other Helps Available
at the OVPR Web Site at http://ovpr.uga.edu
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Best regards,
Sarah B. Tate, Grants Specialist
OVPR, Sponsored Programs
618A Boyd GSRC, CAMPUS  30602-7411
Phone:  2-3345       Fax:  2-5946

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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