Angela,

Sounds like a "gift" to me (restricted or unrestricted for a particular
program, faculty, department, etc.).

John Case
Assistant VP & Controller
Desert Research Institute
Reno, NV

Angela Bridwell wrote:
>
> At my institution, pre- and post-award offices are separate. We have been
> asked, after the fact in some cases, to process paperwork and seek
> institutional approval in situations where a faculty member has money and
> needs to put it in an account. They are referred to us with the idea that
> this is a sponsored project and should be treated like any other project.
>
> However, there are situations where there is no real end date and money
> will be put into an account as it is received. We are told in some cases
> that the money will be derived all or partly by membership fees and
> donations. The effect is that, from an administrative standpoint, this
> project will be "hanging" out there indefinitely. Not only do we not know
> when the project file should be closed, but we do not know how much is
> received  and when. Also, in some cases, the sponsor must be listed as
> "various donors" when the account is set up. Our database receives one
> initial entry and then we basically never hear from the faculty again
> unless we call to inquire about the status of the project.
>
> Do other research and sponsored programs offices process similar projects?
> Is this a simple matter of needing to communicate more with post-award or
> is there a larger issue here--specifically one of whether this is a true
> sponsored project that should be processed through our office? The projects
> range from providing students (when the sponsor is interested and has
> funds) with internship-type experiences to doing research on
> African-American culture.
>
> Thank you in advance for your assistance.
> Angela Bridwell
>
>       *******************************************************************
>
>                                  Angela M. Bridwell
>                             Grant Support Specialist
>                      Research & Sponsored Programs
>                      Stephen F. Austin State University
>                          P.O. Box 13024, SFA Station
>                              Nacogdoches, TX 75962
>                                phone: (409)468-1805
>                                   fax: (409)468-1251
>                           e-mail: xxxxxx@sfasu.edu
>       ********************************************************************
>
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