I neglected to mention that our "AIO" will not sign unless there is a final
budget and a late draft of the narrative -- and with FastLane proposals I
have the authority to SUBMIT so nothing goes out unless it's consistent with
what was signed.   My concern is only with the way the disparity in dates
might be viewed by the sponsor (primarily because with FastLane submissions
this disparity in dates becomes more obvious).     Middlebury has always
allowed faculty to revise their narratives up to the last minute and is not
about to change.   They must provide me with a copy of what was actually
submitted and I always check to make sure that the submitted the budget that
was authorized.

Thanks for the feedback.

Frances Vinal Farnsworth
Coordinator of Sponsored Research
Munford House
MIDDLEBURY COLLEGE
Middlebury, VT 05753
Tel:  802-443-5889
Fax: 802-443-2081
email:  xxxxxx@middlebury.edu

> -----Original Message-----
> From: Valerie Seaquist [SMTP:xxxxxx@EMAIL.UAH.EDU]
> Sent: Friday, February 05, 1999 9:49 AM
> To:   xxxxxx@hrinet.org
> Subject:      Re: Official signatures and submission dates
>
> If your "authorized institutional official" has not reviewed the final
> proposal prior to signature, he/she is taking the chance that the
> institution is submitting something that the university cannot accept or
> support at the award stage (such as a PI committing unobtainable cost
> sharing.)
>
> On the occasions when we have been forced to obtain advance signature, we
> always inform the PI that if upon post-submission review, the proposal is
> not acceptable, we will withdraw it. I think we have only had one
> withdrawal.
>
> Val Seaquist
> Office of Research Administration
> The University of Alabama in Huntsville
>
> -----Original Message-----
> From:   Farnsworth, Franci [SMTP:xxxxxx@JAGUAR.MIDDLEBURY.EDU]
> Sent:   Friday, February 05, 1999 9:06 AM
> To:     xxxxxx@hrinet.org
> Subject:        Official signatures and submission dates
>
> Because our faculty have the responsibility for copying and mailing
> proposals (and because our "authorized institutional official" has limited
> time available for signing proposals) we often obtain the official
> signature
> well before the proposal is actually submitted.    Even with FastLane
> submission, I'll have the cover page signed many days before I actually
> press the SUBMIT button.
>
> I'd like to know whether any of you see any problems with this procedure.
> I'm especially concerned about electronic submissions, where the formal
> date
> of submission may be a week or more AFTER the date on the official
> signature
> page.
>
> Frances Vinal Farnsworth
> Coordinator of Sponsored Research
> Munford House
> MIDDLEBURY COLLEGE
> Middlebury, VT 05753
> Tel:  802-443-5889
> Fax: 802-443-2081
> email:  xxxxxx@middlebury.edu
>
>
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