Peter -

As part of the process prior to the assignment of a cost center/project
number for expenditure reporting, verification that all appropriate
assurances have been secured should be in place.  An internal routing
sheet should be completed for all projects, regardless of funding
origin or whether or not the application was processed by the sponsored
programs office.  A copy of the application should also be provided to
the sponsored programs office.  If funding becomes available, the
regulatory status of the project can be determined and a cost center
can be assigned as appropriate.

On Tuesday, February 02, 1999 10:09 AM, Peter J. Dolce
[SMTP:xxxxxx@CCVAX.MMC.EDU] wrote:
> I'm curious to know how the university detects projects involving
> human subjects,
> animals or recombinant DNA in these internally-managed grant
programs.
>  We're a
> private institution, but from time to time one of our schools finds
> funds
> (usually from a private sponsor) with which to run an internal
> competition.  We
> in the sponsored research office don't process the applications;
since
> we are the
> university's sensor for the regulatory committees, the university has
> no formal
> way of monitoring these competitions for animals, human subjects or
> rDNA.
> Usually the person running the competition is conscientious about
> letting us
> know, but . . . . trust but verify.  How do y'all verify?
>
> Janet Hahn wrote:
>
> > We are a state university.  "Budget initiatives" to the state to
> > fund
> > specific programs are submitted each year.  When awarded, funding
> > is
> > accomplished through an increase in the university's operating
> > budget
> > that year or that pair of years.  It does not go through our
> > Research
> > and Sponsored Programs office and although there is a strict
> > university
> > procedure for submitting such initiatives, it is not the same as
> > ours.
> > No indirect costs are awarded.  It is simply a way for the General
> > Assembly to add  a little extra to the operating budget of one
> > school or
> > another on a one-time basis to do something.  Janet
> >
> > Nancy Peterson wrote:
> > >
> > > Our institution has a policy of redistirbuting indirect costs to
> > > various
> > > cost centers on campus.  This applies to all grants from external
> > > sources,
> > > including state offices.  The University is also part of a state
> > > system.
> > > Recently, one of our departments received a "grant" from our
> > > system office,
> > > through a competitive process requiring submission of a proposal.
> > >  These
> > > funds are awarded to us as part of the funds we are allocated
from
> > > the
> > > system office, not as "separate" funds. My Business Office is
> > > saying the
> > > award is not a grant and the indirect costs policy does not
apply.
> > >  The
> > > faculty are claiming the same thing and they are claiming that
> > > normal grant
> > > review/submission procedures do not apply.
> > >
> > > Anybody ever have this type of issue come up before?  Comments?
> > > Suggestions?  When is a grant a grant?
> > >
> > > Nancy Kay Peterson
> > > Director of Grants
> > > Somsen Hall Room 202-C
> > > Winona State University
> > > Winona, MN  55987
> > > Phone:  507.457.5519
> > > FAX:      507.457.2415
> > > Web:     http://www.winona.msus.edu/grants/index.html
> > >
> > >
> > >
> --
> Peter J. Dolce, Ph.D., Director
> Office of Research Support Services
> Meharry Medical College
> Nashville, TN  37208
> P (615) 327 6703
> F (615) 327 6716

John D. Pepe
Controller
Stroud Water Research Center
970 Spencer Road
Avondale, PA 19311-9514

Voice: (610) 268-2153 ext. 253  Fax: (610) 268-0490  E-mail:
xxxxxx@stroudcenter.org

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================