Ruth and RESADMers,

I misspoke earlier today.  A check with our accounting folks indicates
that my memory cells have once again failed.  We did not send excess
funds remaining after the official NSF transfer to the new institution.
Instead, we extended our ending date (actually the transfer date that
had become the new termination date for us) by a couple of months and
then purchased and shipped some software that the PI needed in his new
institution.  This was easy to do, as the remainder was only $98, and we
were able to spend it to almost zero very quickly.  We then just drew
down the reimbursement from NSF per regular methods and closed out the
project on our end.  Although this is how we finally opted to handle the
situation, I do recall that NSF would have allowed us to cut a check to
the new institution and then submit for reimbursement before doing the
final financial close-out.  Seems to me that a cover letter with the
check that explains to the new institution the origin of the funds and
why they are being sent would be sufficient for the auditors.  However,
I would be interested in others' thoughts on this, too.

Barbara
--
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Barbara H. Gray, Director
Research & Grants Administration
College of Charleston
66 George Street
Charleston, SC  29424
Office:  843-953-5673
Direct:  843-953-5885
Fax:  843-953-6577
e-mail:  xxxxxx@cofc.edu
http://www.cofc.edu/~orga/
Campus Location:  407G Bell Bldg.

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