Costsharing Space -- Summary Michael Ludwick 02 Dec 1998 09:19 EST
Those on RESADM-L may be interested the summary of responses I received to a question I posed to NCURA Region III folks about costsharing space. Hope it is useful. Mike ------- Forwarded Message Follows ------- Thanks to the 17 Region III folks who responded to my question about showing space as a direct cost costshare. If you have any comments about this summary, or see errors, please feel free to post them to the list. As most of you graciously pointed out, space is taken into account in the indirect costs (i.e. facilities and administrative costs). So if a grant is paying our full rate, then in effect the grant is paying it's share of the facilities and therefore the space should not be listed as a dollar amount of direct cost costshare. When we can only get a reduced indirect rate (or no indirect at all) for whatever reason, the difference between what we would have received at a our full rate and the lower rate, can be counted as a costshare. By showing the indirect costs as costshare, we are in effect showing facilities costsharing there, and again it would not be appropriate to show space as a direct cost costshare. (Although as one person suggested, if we did NOT choose to show the difference of full rate and reduced rate as cost share, I suppose we could then try to show space as a direct cost costshare. But having the indirect as costshare seems like a cleaner way to do it.) If I recall correctly, some time ago the US Dept of Ed said that we CAN'T use the difference b/w our full indirect rate and its 8% training grant rate as costshare. I suppose that trying to show space as a direct cost costshare, in order to get some costshare credit in this case, would be in effect using indirect cost as costshare, violating the spirit of the ED regs. It appears that there is an exception a few of you pointed out that may allow us to show space as a direct cost costshare. That is if the College regularly rents out the space and charges anyone who uses it--or at least outside groups. Lastly, one person said that an instance occurred in which the sponsor REQUIRED that space costshare be shown directly. In which case, that information was provided even though this particular area does not usually charge for on campus users. In short, the basic answer was pretty straightforward but as nearly always, there are twists and turns. Thanks again to everyone who responded and I hope you find this summary useful. Mike Michael Ludwick, CRA Associate Director of Sponsored Programs Grants and Research Administration College of William & Mary P.O. Box 8795 Williamsburg, VA 23187-8795 phone: 757.221.3485 fax: 757.221.4910 email: xxxxxx@grants.wm.edu website: http://www.wm.edu/AI/Grants/index.html *************************************************** ============================================================================