My rationale for charging, would be that this is a special circumstance.
They are not paying the full negotiated indirect rate, and as such, some
special allowances should be made.  There are provisions for special
circumstances, and I believe a case can be made that this is one.  Where
there is room to negotiate, I like to take advantage of it.
I'd be interested to hear what others have to say.

>>> Terry Edwards <xxxxxx@OCEAN.OTR.USM.EDU> 11/24/98 12:42pm
>>>
If it is included in your indirect (Facilities and Administrative) cost pool,
you
should not include it in your proposal as it would be an unallowable cost.
reference A-21, Section F

Jennifer Morgan wrote:

> Franci-
> Since you are not paying the full indirect rate, I think a case can be
made
> for it.  If you were paying the full indirects, it would definitely be a
no-no,
> but in this case, I'd do it with a note to the file for justification in case a
> question came up.  I'd also probably value it at more than $1,000 for ten
> days.
> -Jennifer
>
> -----Original Message-----
> From: Farnsworth, Franci
[mailto:xxxxxx@JAGUAR.MIDDLEBURY.EDU]
> Sent: Tuesday, November 24, 1998 9:08 AM
> To: xxxxxx@hrinet.org
> Subject: Cost-share in Dept. of Ed grants
>
> OK all you Dept. of Education experts -- please help!
>
> I'm working on a budget for an Eisenhower grant, which will come to
us
> from
> the state Dept. of Education but is actually federal funds.    As far as I
> can see cost-sharing is required (to show the collaboration of local
> school
> entity and higher ed) but there's no set amount.
>
> We're limited to 8% IDC recovery and can't show any IDC in the
> cost-share
> column.   Our PI wants to show use of a college facility as an in-kind
> expense (very nominal amount -- $1000 for 10 days use).   We don't
> normally
> "rent out" this facility and it's obviously part of our IDC which we can't
> recover.
>
> Can we show that $1000 as an in-kind match (and plan to document
the
> number
> of days use)?    Or in this new climate of cost-share scrutiny, is that
> asking for trouble?
>
> Franci Farnsworth
>
> Frances Vinal Farnsworth
> Coordinator of Sponsored Research
> MIDDLEBURY COLLEGE
> Grants Office - Munford House
> Middlebury, VT 05753
> 802-443-5889
> xxxxxx@middlebury.edu
> fax: 802-443-2081

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