There are 13 messages totalling 557 lines in this issue. Topics of the day: 1. Position Announcement 2. PROJECT OFFICER POSITION Open in New York City (2) 3. Y2K Assurances/Certifications (2) 4. Regs on data ownership 5. How to subscribe 6. eppley foundation (5) 7. tax question: The correct answerI ---------------------------------------------------------------------- Date: Wed, 29 Jul 1998 10:20:31 -0500 From: Elizabeth Dombek <xxxxxx@COMP.UARK.EDU> Subject: Position Announcement <center>Position Announcement GRANTS OFFICER (Project/Program Director) </center>The University of Arkansas has a position available that will serve as the Grants Officer for the Arkansas Agricultural Experiment Station and the College of Agricultural, Food and Life Sciences(AAES/CAFLS). This position will report directly to the Assistant Vice President for Finance and Administration for AAES/CAFLS. Primary responsibilities include oversight of pre and post-award activities for sponsored project grants and contracts and facilitating involvement in sponsored programs for the AAES/CAFLS. Duties include budget review and budget preparation assistance to faculty, negotiations with sponsors of contractual terms, interpretation and implementation of sponsor and university regulations, liaison with sponsors, troubleshooting problems on sponsored projects, subrecipient document preparation and monitoring, and oversight of sponsored project expenditures. Qualifications: A Masters degree with a strong background in business or related field and three or more years experience in the field of higher education research administration is preferred. Knowledge of current computer systems and software applications. Strong managerial, communications, interpersonal relations and organizational skills are necessary. Salary: Salary will be based upon qualifications of the successful candidate. This position will be eligible for University of Arkansas benefits. The University of Arkansas is an Affirmative Action/Equal Opportunity Employer and applications will be accepted without regard to age, race, color, sex. or national origin. Application: Resumes with three references will be accepted through 8/9/98 or until suitable candidate is found. Send to: <paraindent><param>left,left,left</param>Patty Siebenmorgen Assistant Vice President for Finance and Administration AAES/CAFLS Business Office 217 Agriculture Building Fayetteville, AR 72701 (501) 575-6609 ------------------------------ Date: Wed, 29 Jul 1998 12:26:09 EST From: Olga Carr <xxxxxx@CUADMIN.CIS.COLUMBIA.EDU> Subject: PROJECT OFFICER POSITION Open in New York City Health Sciences, Columbia University New York, NY PROJECT OFFICER Grants & Contracts, Health Sciences Pay Range: $34,000 -$46,000 per year JOB SUMMARY: The Project Officer acts as a liaison between Grants & Contracts and University-wide/Health Sciences Departmental offices. The incumbent reports to the Deputy Director and his/her team leader. The PO procures and disseminates information as to the funding opportunities, new regulations and guidelines of external funding agencies. Extensive contact with external agencies. Helps departments to plan a grants & contracts strategy particularly with regard to young investigators. Assist Principal Investigators and Department Chairpersons/Administrators in accounting procedures, utilization of awards funds and requests to funding agencies. Assist in the development and review of grant applications, contract proposals and other related documents to assure adherences to University and Agency policies. QUALIFICATIONS: B.A. or B.S. Degree plus two years of related experience. Familiarity with computers, methods of accounting, policies and procedures. Familiarity with government and non-government funding agencies and their policies. Highly developed mathematical skills are desirable. Olga S. Carr Deputy Director, Grants & Contracts Phone: (212) 305-4191 (7-4191) Fax: (212) 305-3697 (7-3697) xxxxxx@columbia.edu xxxxxx@cuadmin.cis.columbia.edu ------------------------------ Date: Wed, 29 Jul 1998 13:23:06 EST From: Olga Carr <xxxxxx@CUADMIN.CIS.COLUMBIA.EDU> Subject: PROJECT OFFICER POSITION Open in New York City CORRECTION: Health Sciences, Columbia University New York, NY PROJECT OFFICER Grants & Contracts, Health Sciences Pay Range: $34,000 -$46,000 per year JOB SUMMARY: The Project Officer acts as a liaison between Grants & Contracts and University-wide/Health Sciences Departmental offices. The incumbent reports to the Deputy Director and his/her team leader. The PO procures and disseminates information as to the funding opportunities, new regulations and guidelines of external funding agencies. Extensive contact with external agencies. Helps departments to plan a grants & contracts strategy particularly with regard to young investigators. Assist Principal Investigators and Department Chairpersons/Administrators in accounting procedures, utilization of awards funds and requests to funding agencies. Assist in the development and review of grant applications, contract proposals and other related documents to assure adherences to University and Agency policies. QUALIFICATIONS: B.A. or B.S. Degree plus two years of related experience. Familiarity with computers, methods of accounting, policies and procedures. Familiarity with government and non-government funding agencies and their policies. Highly developed mathematical skills are desirable. Interested persons should contact Olga Carr at (212) 305-4191 phone; or (212) 305-3697 fax; or xxxxxx@columbia.edu Olga S. Carr Deputy Director, Grants & Contracts Phone: (212) 305-4191 (7-4191) Fax: (212) 305-3697 (7-3697) xxxxxx@columbia.edu xxxxxx@cuadmin.cis.columbia.edu ------------------------------ Date: Wed, 29 Jul 1998 12:55:06 EDT From: xxxxxx@BOB.RFS.SUNYSB.EDU Subject: Y2K Assurances/Certifications Federal sponsors such as NASA have contacted grantees to collect information about Year 2000 (Y2K) compliance of research-related data systems. We are beginning to receive requests from non-Federal sponsors who are asking for statements ranging from assurances to certifications of Y2K compliance. Since our grantee/contractor is the Research Foundation of SUNY, we can comfortably answer that (at not insignificant expense) the central administrative systems are about to be certifiable as Y2K compliant. The Foundation has also adopted a Y2K compliance warranty clause that guarantees that future products delivered under contracts will be compliant. One suspects that the sponsor's interest in such compliance is less with the administrative systems than with any systems that may be involved in the research itself. How are other campuses handling requests for such assurances/certifications? Have any prepared general statements about what the institution has done, can do or will do? Have any instituted any formal or informal "audits" of data processing equipment? Any other procedures or policies? Bob Schneider State University of New York at Stony Brook Stony Brook, NY 11794-3368 xxxxxx@notes.cc.sunysb.edu http://www.research.sunysb.edu/research/ ------------------------------ Date: Wed, 29 Jul 1998 13:21:33 -0500 From: Shannon Davis <xxxxxx@COMP.UARK.EDU> Subject: Re: Regs on data ownership Since you are from a Medical College this might be less applicable, but you and others might still find it helpful. Besides the FAR 27.404 and 27.405, the DOE regulations on technical data are found on their home page in the library of resources under their Other Information section. The pertinent numbers seem to be under the subpart 927.4 titled Technical Data and Copyrights. At 11:45 AM 7/28/98 -0500, you wrote: >Does anyone know of federal regs that pertain to data ownership? I know >that universities should promulgate these, but are there federal regs? > >-- >Peter J. Dolce, Ph.D., Director >Office of Research Support Services >Meharry Medical College >Nashville, TN 37208 >P (615) 327 6703 >F (615) 327 6716 > > Shannon G. Davis, Ph.D. Research and Sponsored Programs University of Arkansas 120 Ozark Hall Fayetteville, AR 72701 xxxxxx@comp.uark.edu Ph 501.575.3845 Fax 501.575.3846 ------------------------------ Date: Wed, 29 Jul 1998 13:38:47 -0500 From: "Deborah (Debbie) L. Smith 901 448-5587" <xxxxxx@UTMEM1.UTMEM.EDU> Subject: Re: Y2K Assurances/Certifications We have received our first request from a non-federal sponsor and are gathering information for our response. An issue that arose for us on this very first one was that it involves an affiliated institution, so we have to get their input, also. I feel confident that we will develop some sort of "canned" response to use since I anticipate that we may be seeing quite a few of these requests in the next 17 months! ------------------------------ Date: Wed, 29 Jul 1998 14:41:18 -0500 From: Esther Dominguez <xxxxxx@PANAM.EDU> Subject: How to subscribe Greetings from South Texas! Will somebody please send me the address and instructions to subscribe to the discussion group. Please respond directly to me at xxxxxx@panam.edu. Thanks in advance. Esther Dominguez Office of Sponsored Projects University of Texas-Pan American International Trade & Technology Bldg. 1.404B phone: (956)384-5004 fax: (956)381-2322 ------------------------------ Date: Wed, 29 Jul 1998 16:22:16 -0400 From: alison brown <xxxxxx@BIDMC.HARVARD.EDU> Subject: eppley foundation An investigator submitted an application to the Eppley Foudation for Research. Our delivery company returned it to us, saying there was no such address. The address I have (245 Park Avenue, NY, NY) matches what is listed on all the material from Eppley. The foundation won't accept phone calls or faxes and will only correspond in writing (which I would be glad to do if I could get something in writing to them!) Any advice? ------------------------------ Date: Wed, 29 Jul 1998 15:35:00 -0500 From: "Peter J. Dolce" <xxxxxx@CCVAX.MMC.EDU> Subject: Re: eppley foundation Sounds like Alice in Wonderland or Kafka. Can't wait to see the solutions, if there are any. -- Peter J. Dolce, Ph.D., Director Office of Research Support Services Meharry Medical College Nashville, TN 37208 P (615) 327 6703 F (615) 327 6716 ------------------------------ Date: Wed, 29 Jul 1998 15:49:30 -0500 From: Susan Hawkins <xxxxxx@EMAIL.UAH.EDU> Subject: Re: eppley foundation ------ =_NextPart_000_01BDBB08.7AD42D60 Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: quoted-printable I've had Federal Express say the address for NASA Headquarters was not = correct - it's possible the delivery company just made a mistake. Can = you verify the address through telephone information? Susan Hawkins Contract Administrator for Subcontracts Univ of Alabama in Huntsville Phone: 256/890-6000 ext. 237 Fax: 256/890-6677 -----Original Message----- From: alison brown [SMTP:xxxxxx@BIDMC.HARVARD.EDU] Sent: Wednesday, 29 July, 1998 3:22 PM To: xxxxxx@hrinet.org Subject: eppley foundation An investigator submitted an application to the Eppley Foudation for Research. Our delivery company returned it to us, saying there was no = such address. The address I have (245 Park Avenue, NY, NY) matches what is listed on all the material from Eppley. The foundation won't accept = phone calls or faxes and will only correspond in writing (which I would be = glad to do if I could get something in writing to them!) 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HgAngAggBgAAAAAAwAAAAAAAAEYAAAAANoUAAAEAAAABAAAAAAAAAB4AKIAIIAYAAAAAAMAAAAAA AABGAAAAADeFAAABAAAAAQAAAAAAAAAeACmACCAGAAAAAADAAAAAAAAARgAAAAA4hQAAAQAAAAEA AAAAAAAAHgA9AAEAAAAFAAAAUkU6IAAAAAADAA00/TcAAAHW ------ =_NextPart_000_01BDBB08.7AD42D60-- ------------------------------ Date: Wed, 29 Jul 1998 17:15:37 -0400 From: Bob Beattie <xxxxxx@UMICH.EDU> Subject: Re: eppley foundation They may not accept calls to discuss proposals but you should be able to call them to verify address. _______________________________________________________________________________ >From: Research Administration Discussion List on Wed, Jul 29, 1998 4:45 PM >Subject: eppley foundation >To: xxxxxx@hrinet.org > >An investigator submitted an application to the Eppley Foudation for >Research. Our delivery company returned it to us, saying there was no such >address. The address I have (245 Park Avenue, NY, NY) matches what is >listed on all the material from Eppley. The foundation won't accept phone >calls or faxes and will only correspond in writing (which I would be glad to >do if I could get something in writing to them!) Any advice? > > ------------------------------ Date: Wed, 29 Jul 1998 17:12:19 -0400 From: Charlie Hathaway <xxxxxx@AECOM.YU.EDU> Subject: Re: eppley foundation I can tell you all, from experience... The Eppley address is correct...but as a rule of thumb: Never send applications to small foundations by overnight mail. They do not like it. At 03:49 PM 7/29/98 -0500, you wrote: >I've had Federal Express say the address for NASA Headquarters was not correct - it's possible the delivery company just made a mistake. Can you verify the address through telephone information? > >Susan Hawkins >Contract Administrator for Subcontracts >Univ of Alabama in Huntsville >Phone: 256/890-6000 ext. 237 >Fax: 256/890-6677 > > >-----Original Message----- >From: alison brown [SMTP:xxxxxx@BIDMC.HARVARD.EDU] >Sent: Wednesday, 29 July, 1998 3:22 PM >To: xxxxxx@hrinet.org >Subject: eppley foundation > >An investigator submitted an application to the Eppley Foudation for >Research. Our delivery company returned it to us, saying there was no such >address. The address I have (245 Park Avenue, NY, NY) matches what is >listed on all the material from Eppley. The foundation won't accept phone >calls or faxes and will only correspond in writing (which I would be glad to >do if I could get something in writing to them!) Any advice? > >Attachment Converted: "C:\ALNET_WS\EUDORA\Attach\Re eppley foundation" > ------------------------------ Date: Wed, 29 Jul 1998 17:59:24 -0400 From: Bob Wolfson <xxxxxx@POBOX.HPRF.ODU.EDU> Subject: Re: tax question: The correct answerI I have been out of town for several days. As I was going through my e-mails today, I was pleased to see that our always energetic, enterprise contracting officer had replied to Anne Womack's message concerning scholarships. Unfortunately, he provided erroneous information. We do treat the NASA training grants as fellowships because no service is required. IRS reporting regulation for fellowship / scholarships are very clear and are contained on page 23 of the 1998 Instructions for Form 1099 ( www.irs.gov). It states that " do not use form 1099-misc to report ... fellowships. ...fellowship payments are not required to be reported by you to the IRS on any form " Because this regulation seems counterintuitive, we also discussed it directly with the service and our CPA firm. Fellowship / Scholarships are not reported because the institution has no way of knowing which portion of the scholarship is taxable and which is not. It does become the student's responsibility to properly report the income that is taxable. However, we are not ducking the question by making the student figure it out. We are following specific IRS regulations in dealing with a situation that we don't have all the information. In other words, the institution is not in a position to know how much of the scholarship was spent on tuition, fees, books, supplies, and equipment which are all tax free and other things like room and board which are taxable. Hope this clarifies the situation. Of course, the big problem is figuring out if something is truly a fellowship / scholarship or payment for services performed. Bob E. Wolfson Executive Director, Old Dominion University Research Foundation P.O. Box 6369 / 800 W. 46 th Street Norfolk, Virginia (757) 683-4293 ext. 500; FAX: (757) 683-5290 e-mail: xxxxxx@odu.edu >>> Chuck Willis <xxxxxx@POBOX.HPRF.ODU.EDU> 7/23/98 10:44:58 AM >>> Anne, We pay stipend students without with-holding for taxes but send them an IRS Form-1099 at the end of year. With the frequent tax law changes the answer to this question changes, depending on your interpretation of the law. I say no, because it is a scholarship and not "work for hire", but others have different opinions. We (Research Foundation) duck the question by making it the students responsibility to figure out their personal tax situation. That is one function of higher education, letting people learn some personal responsibility. When in doubt.....punt. Chuckles ODURF >>> Anne Womack <xxxxxx@GRANTS.WM.EDU> 07/23/98 05:37AM >>> The NASA training grants for graduate students (a prefix of "NGT" in front of the award number, always for $22,000/year now, for three years): Will the students have to pay income tax on their stipend portion ($16,000/year)? There seems to be some confusion as well as different methods out there. I will appreciate any and all responses. Anne Womack CRA Director of Sponsored Programs Grants and Research Administration The College of William & Mary Williamsburg, VA 23187 xxxxxx@grants.wm.edu (757)221-3967 (phone) -4910 (fax) ------------------------------ End of RESADM-L Digest - 28 Jul 1998 to 29 Jul 1998 ***************************************************
