We keep unfunded faculty grant proposals for three years (paper copies) and
then ask PI's whether they want them back; most do NOT (probably because
they've kept copies themselves).     If PI is no longer here I simply throw
out the proposal.   I keep a few selected proposals longer if I think I may
need to refer to them in the future.

Frances Vinal Farnsworth
Coordinator of Sponsored Research
MIDDLEBURY COLLEGE
Forest Hall
Middlebury, VT 05753
802-443-5889
xxxxxx@middlebury.edu
fax: 802-443-2081

> -----Original Message-----
> From: William Campbell [SMTP:xxxxxx@UWRF.EDU]
> Sent: Thursday, July 23, 1998 8:14 AM
> To:   xxxxxx@hrinet.org
> Subject:      Retention of Non-Funded Proposals -Reply
>
> John, I've been the grants officer here for 8 years and I haven't thrown a
> proposal out yet.  I keep paper copies of non-funded proposals in my
> office for
> a couple of years, then in a box in a storage room.  Eventually I may send
> them
> to the university's archives.  I don't plan to throw them away, ever--who
> knows
> what sort of inquiry will emerge?
>
> I have some proposals on disk, though that's not a requirement here.  I
> treat
> them the same way.  The oldest ones live on 5 1/4 floppies in WP 4.2,
> eventually I suppose they will be too old and obsolete to be recovered.
> But
> the official copy is on paper.
>
> Bill Campbell
> Director, Grants & Research
> University of Wisconsin-River Falls