We purge our files of unfunded proposals every 2-3 years.  But we don't
throw them away.  We return them to the PI.  If the PI has left the
institution, we return them to the department he/she was a part of.  That
way, we don't really throw them out and we remind them of things they may
want to revisit in a revised manner.  It keeps our file cabinets in some
sort of order and letss us not worry about throwing out completely!  This
goes for hard copy and disks.

Mary Watson

At 08:14 AM 7/23/98 -0400, William Campbell sent a message saying:
*John, I've been the grants officer here for 8 years and I haven't thrown a
*proposal out yet.  I keep paper copies of non-funded proposals in my
office for
*a couple of years, then in a box in a storage room.  Eventually I may send
them
*to the university's archives.  I don't plan to throw them away, ever--who
knows
*what sort of inquiry will emerge?
*
*I have some proposals on disk, though that's not a requirement here.  I treat
*them the same way.  The oldest ones live on 5 1/4 floppies in WP 4.2,
*eventually I suppose they will be too old and obsolete to be recovered.  But
*the official copy is on paper.
*
*Bill Campbell
*Director, Grants & Research
*University of Wisconsin-River Falls
*
*
Mary H. Watson, Ph.D.           xxxxxx@valdosta.edu
Director, Grants and Contracts  Phone: (912)333-7837
Valdosta State University       FAX:  (912)245-3853
Regional Continuing Education
Center, Room 215
900 N. Patterson Street
Valdosta, GA  31698