Senior Grants and Contracts Administrator California State University Long Beach Foundation Central Office Full-time w/benefits POSITION #1508 DESCRIPTION: Under the general direction of the Director of Grants, Contracts and Foundation Programs, the Senior Grants and Contracts Administrator is responsible for the day to day supervision of the post award administration of sponsored grants, contracts and agreements. Responsibilities also include the planning, coordination and supervision of four Grants and Contracts Administrators. In the arena of post-award administration, the Senior Administrator performs the most complex assignments. The incumbent must possess strong managerial, communication, organizational and supervisory skills and be knowledgeable of the current best practices in grants and contracts administration. Additionally, it is expected that the incumbent will possess interpersonal skills to develop and maintain cooperative and productive working relationships within the Foundation, the University and with representatives of funding source agencies. Although the position is primarily post-award, the Senior Administrator has pre-award duties which include reviewing proposals/applications and assisting faculty and staff in preparing grant or contract budgets. This position is the primary interface with Office of University Research pre-award staff. ESSENTIAL JOB FUNCTIONS: Provides support and direction to post-award staff with emphasis on the delivery of customer service to faculty, staff, and other constituents. Represents the Foundation in a positive manner to project directors, University personnel and funding agencies. Meets individually with faculty to introduce them into the grants and contracts arena and provide one-on-one personalized service. Develop work processes that are efficient and effective for grants administration; including review of current processes and recommending efficiencies. Updates and maintains grants and contracts procedures in compliance with federal and other regulations and Foundation and University policies. Maintains and updates Foundation Project Directors Manual. Responsible for ensuring timely invoicing of cost reimbursable agreements and federal letter of credit drawdowns to maximize cash flow within federal regulations. Prepares, analyzes and negotiates complex contractual documents on behalf of the Foundation. Ensures terms and conditions are acceptable to the University and the Foundation. Prepares and negotiates subcontract documents ensuring compliance with federal regulations and/or other funding source regulations. Supervises preparation of draft facilities and administrative costs revenue for annual budget. Assists in working with the consultants retained to prepare the facilities and administrative costs proposal and the Cost Accounting Standards DS-2. Act as departmental liaison for sponsored programs audits, including the A-133 audit. Manages and maintains the grants module. KNOWLEDGE, SKILLS, & ABILITIES: Ability to communicate in a clear, concise manner both orally and in writing; excellent analytical and mathematical skills necessary. Working knowledge of OMB Circulars A-110, A-21, A-133, knowledge of FAR desirable; demonstrated ability to develop and maintain cooperative and productive working relationships with Foundation colleagues, University faculty and staff, and representatives of various organizations and agencies; act in a professional manner with employees and administrators of all levels; must possess tact, diplomacy, flexibility for determining appropriate course of action; must be able to reason logically and utilize appropriate judgement; ability to prioritize tasks, work independently, maintain confidentiality and take the initiative to improve upon current operations; ability to work under pressure inherent in meeting numerous deadlines, conflicting deadlines; ability to plan, direct, and evaluate the work of department in the absence of director. Intermediate knowledge of Lotus 5 or comparable spreadsheet program and WordPerfect or 7.0 essential, experience with an integrated accounting system helpful. Familiarity with IFAS accounting software helpful. EXPERIENCE/EDUCATION: Four year college degree required in business/accounting, related field. Minimum 6 years experience in progressively responsible contracts and grants position at a foundation, university or other non-profit organization. Supervisory experience of non-clerical staff required. SALARY: $18.68 - $23.15 per hour. FILING DEADLINE: Open until filled. APPLICANT PROCEDURE: Interested individuals should send a resume and cover letter referencing Position #1508 to CSULB Foundation, 6300 State University Drive, Long Beach, CA 90815. Visit our web site at www.foundation.csulb.edu. A separate application is necessary for each job opportunity posting. It is the responsibility of the applicant to clarify on their application, their ability to perform the job for which they are applying. Individuals requiring a reasonable accommodation in order to apply for this position should provide this information to the Director of Human Resources. Additionally, individuals invited to interview for this position should inform the Director of Human Resources at the time of invitation, of any requirements for a reasonable accommodation . NOTICE: The California State University, Long Beach Foundation does not discriminate on the basis of sex in its employment as required by Title IX of the Education Amendments of 1972, as amended, and Section 86.9 of the administrative regulations adopted by the Department of Education pursuant thereto, nor does it discriminate on the basis of race, color, religion, national origin, sex, sexual preference, marital status, pregnancy, age, disability, physical handicap, ancestry, medical condition(cancer-related), or veteran's status (including Vietnam-era veterans) as required by other federal/state non-discrimination statues, related administrative regulations and executive orders. Individuals selected for employment must provide proof of identity and employment eligibility as prescribed in Title 8, United States Code, Section 132A. We are an Equal Opportunity, Affirmative Action, Title IX Employer. The CSULB Foundation is a 501 (c) (3) corporation that exists solely to support and advance the mission of CSULB. Employment with the Foundation rests solely with the Foundation and provides no rights or benefits of employment or any other kind, with any other organization. This includes, but not limited to; California State University Long Beach, the State of California, or the sponsoring agencies of any programs administered by the Foundation. Sandra Shereman Director, Grants, Contracts and Foundation Programs California State University Long Beach Foundation
