Senior Grants and Contracts Administrator
California State University Long Beach
Foundation Central Office
Full-time w/benefits
POSITION #1508

DESCRIPTION:
Under  the  general  direction  of  the  Director  of Grants, Contracts and
Foundation  Programs,  the  Senior  Grants  and  Contracts Administrator is
responsible for the day to day supervision of the post award administration
of  sponsored  grants,  contracts  and  agreements.  Responsibilities  also
include  the  planning,  coordination  and  supervision  of four Grants and
Contracts Administrators.

In  the  arena  of  post-award  administration,  the  Senior  Administrator
performs  the  most complex assignments.  The incumbent must possess strong
managerial,  communication,  organizational  and  supervisory skills and be
knowledgeable  of  the  current  best  practices  in  grants  and contracts
administration.   Additionally,  it  is  expected  that  the incumbent will
possess  interpersonal  skills  to  develop  and  maintain  cooperative and
productive  working relationships within the Foundation, the University and
with representatives of funding source agencies.

Although the position is primarily post-award, the Senior Administrator has
pre-award   duties   which  include  reviewing  proposals/applications  and
assisting  faculty  and staff in preparing grant or contract budgets.  This
position  is  the  primary  interface  with  Office  of University Research
pre-award staff.

ESSENTIAL JOB FUNCTIONS:
Provides  support  and  direction  to post-award staff with emphasis on the
delivery  of  customer  service  to faculty, staff, and other constituents.
Represents  the  Foundation  in  a  positive  manner  to project directors,
University personnel and funding agencies.  Meets individually with faculty
to  introduce  them  into  the  grants  and  contracts  arena  and  provide
one-on-one personalized service.  Develop work processes that are efficient
and  effective  for  grants  administration;  including  review  of current
processes  and recommending efficiencies.  Updates and maintains grants and
contracts  procedures  in compliance with federal and other regulations and
Foundation  and  University  policies.   Maintains  and  updates Foundation
Project Directors Manual.

Responsible  for  ensuring timely invoicing of cost reimbursable agreements
and federal letter of credit drawdowns to maximize cash flow within federal
regulations.    Prepares,   analyzes  and  negotiates  complex  contractual
documents  on  behalf  of the Foundation.  Ensures terms and conditions are
acceptable  to  the University and the Foundation.  Prepares and negotiates
subcontract  documents  ensuring compliance with federal regulations and/or
other funding source regulations.

Supervises preparation of draft facilities and administrative costs revenue
for  annual  budget.   Assists  in working with the consultants retained to
prepare  the  facilities  and  administrative  costs  proposal and the Cost
Accounting  Standards  DS-2.   Act  as  departmental  liaison for sponsored
programs  audits,  including  the  A-133  audit.  Manages and maintains the
grants module.

KNOWLEDGE, SKILLS, & ABILITIES:
Ability  to  communicate  in  a  clear,  concise  manner both orally and in
writing;  excellent  analytical and mathematical skills necessary.  Working
knowledge of OMB Circulars A-110, A-21, A-133,  knowledge of FAR desirable;
demonstrated  ability  to  develop  and maintain cooperative and productive
working  relationships  with  Foundation colleagues, University faculty and
staff,  and representatives of various organizations and agencies; act in a
professional  manner with employees and administrators of all  levels; must
possess  tact, diplomacy, flexibility for determining appropriate course of
action; must be able to reason logically and utilize appropriate judgement;
ability to prioritize tasks,  work independently,  maintain confidentiality
and take the initiative to improve upon current operations; ability to work
under   pressure   inherent  in  meeting  numerous  deadlines,  conflicting
deadlines;  ability to plan, direct, and evaluate the work of department in
the  absence  of director.  Intermediate knowledge of Lotus 5 or comparable
spreadsheet  program  and  WordPerfect or 7.0 essential, experience with an
integrated  accounting  system  helpful.   Familiarity with IFAS accounting
software helpful.

EXPERIENCE/EDUCATION:
Four  year  college  degree required in business/accounting, related field.
Minimum  6  years  experience  in  progressively  responsible contracts and
grants   position   at   a   foundation,  university  or  other  non-profit
organization.  Supervisory experience of non-clerical staff required.

SALARY:
$18.68 - $23.15 per hour.

FILING DEADLINE:
Open until filled.

APPLICANT  PROCEDURE:    Interested  individuals  should  send a resume and
cover  letter  referencing  Position  #1508 to CSULB Foundation, 6300 State
University   Drive,   Long   Beach,  CA   90815.  Visit  our  web  site  at
www.foundation.csulb.edu.  A separate application is necessary for each job
opportunity  posting.  It is the responsibility of the applicant to clarify
on  their  application, their ability to perform the job for which they are
applying.   Individuals  requiring  a  reasonable accommodation in order to
apply  for this position should provide this information to the Director of
Human  Resources.   Additionally, individuals invited to interview for this
position  should  inform  the  Director  of  Human Resources at the time of
invitation, of any requirements for a reasonable accommodation .

NOTICE:  The  California  State  University, Long Beach Foundation does not
discriminate  on the basis of sex in its employment as required by Title IX
of  the  Education  Amendments of 1972, as amended, and Section 86.9 of the
administrative  regulations adopted by the Department of Education pursuant
thereto,  nor  does  it discriminate on the basis of race, color, religion,
national  origin,  sex,  sexual preference, marital status, pregnancy, age,
disability, physical handicap, ancestry, medical condition(cancer-related),
or  veteran's  status (including Vietnam-era veterans) as required by other
federal/state    non-discrimination    statues,    related   administrative
regulations and executive orders.  Individuals selected for employment must
provide proof of identity and employment eligibility as prescribed in Title
8,  United  States  Code,  Section  132A.   We  are  an  Equal Opportunity,
Affirmative  Action,  Title IX Employer.  The CSULB Foundation is a 501 (c)
(3)  corporation  that  exists solely to support and advance the mission of
CSULB.  Employment with the Foundation rests solely with the Foundation and
provides  no  rights  or benefits of employment or any other kind, with any
other  organization.   This  includes, but not limited to; California State
University  Long Beach, the State of California, or the sponsoring agencies
of any programs administered by the Foundation.

Sandra Shereman
Director, Grants, Contracts and Foundation Programs
California State University Long Beach Foundation