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Position Announcements Karen Williamson 30 Jun 1998 10:17 EST

The Smithsonian Institution's Office of Sponsored Projects has the
following Pre-Award (1) and Post-Award (2) positions available.  The
Smithsonian Institution is a non-profit organization and the SI's OSP
mission and function is nearly identical to that of a university's OSP.
Please share this announcement with colleagues who may be interested
in applying.  Please note:  these are NOT federal positions.

****************************************************************************************One position in Pre-Award

Announcement Number:  98MM-1151
Grant and Contract Administrator, IS-1101-11/12
Salary range:  $39,270/$61,190, Promotion potential to Grade 13
Closing Date:  7/31/98

Duties:  The duties of this position are primarily the same at each level
but with varying levels of supervision.  Provides assistance to those
individuals who wish to apply for external (government and
non-government) support of research, exhibitions, education, and
training projects.  Prepares proposals and reviews proposals for
consistency with Smithsonian and sponsors' budgetary-financial and
administrative policies.  Negotiates the business and legal terms and
conditions of grants and contracts awarded to the Smithsonian in
support of research, education, education and training projects.
Administers grants and contracts.  Acts as audit (both management and
accounting) liaison with Principal Investigators, Unit Heads, and
administrators, central offices and General, external and internal auditors
to decrease potential for financial and management audit disallowances
and Federal regulatory/compliance disallowances.

Qualifications:  Candidates must possess one year of specialized
experience equivalent to the next lower grade level.  Specialized
experience is defined as experience which is in or directly related to the
line of work of the position to be filled and which had equipped the
applicant with the particular knowledge, skills, and abilities to
successfully perform the duties of that position.

Selective factors:  (Applicants must meet all of these mandatory
requirements in order to be considered qualified to compete for a
position.)

1.  Knowledge of grant and contract guidelines and regulations (i.e., OMB
circulars, A-122, A-110).
2.  Ability to plan, coordinate and implement the management of a varied
grant and contract portfolio.

Quality ranking factors:  (These factors are not mandatory to be
considered for a position, but will be used to determine who are the
highest qualified candidates among those who meet the selective
factors.)

1.  Skill in written communications.
2.  Skill in oral communications (i.e., negotiating, presentations, and
diplomacy.)
3.  Skill in problem solving (e.g., resolving audits, administering grants,
issuing subgrants/subcontracts, and working in teams.)
4.  Ability to formulate budgets.
5.  Knowledge of automated information systems.

****************************************************************************************Two positions in Post-Award:

Announcement Number:  98MM-1152
Grant and Contract Financial Specialist, IS-501-5/7/9
Salary:  $21,421/$26,532/$32,457 per annum
Promotion potential to Grade 9, if hired at a lower grade.
Closing Date:  7/31/98

Duties:  The Office of Sponsored Projects (OSP) is a primary point of
administrative interface between the Smithsonian, public and private
organizations that provide funds for research, exhibitions and other
sponsored activities and Federal government officers charged with
writing/enforcing regulations related to research funded through grants
and contract.  Principally responsible for five main areas of work:  those
tasks that, during post-award administration of assigned portfolio,
require interaction with bureau staff and sponsors; those tasks
generated by monitoring expenses using the regulations and policies of
the Smithsonian and the sponsor; those tasks involving the application of
prudent business practices in cash flow management; those tasks
generated by the computation and application of indirect costs, fringe
benefits and related studies; and staff assignments in support of OSP or
special assignments from the Director and/or supervisor.

Qualifications:  Applicants must possess one year of specialized
experience equivalent to the next lower grade level or four years of
education above the high school level.  Specialized experience is
experience which is in or related to the line of work of the position and
which has equipped the candidate with the particular knowledge, skills
and abilities to perform successfully the duties of the position.

Selective Factors:  (Applicants must meet all of these mandatory
requirements in order to be considered qualified to compete for a
position.)

1.  Knowledge of financial policies and procedures.
2.  Knowledge of accounting methods, procedures and techniques
which are used to maintain accounts in an accounting system.
3.  Knowledge of automated information systems.
4.  Ability to enter, verify and modify information on a computerized
accounting system.

Quality ranking factors:  (These factors are not mandatory to be
considered for a position, but will be used to determine who are the
highest qualified candidates among those who meet the selective
factors.)

1.  Knowledge of accounting principles and methods of audit resolution,
(A/P, A/R).
2.  Knowledge of automated information systems (spreadsheets, word
processors, databases).
3.  Skill in problem solving (e.g., resolving audits, administering grants).
4.  Skill in written communication.
5.  Skill in oral communication.

----------------------------------------------------------------------------------------

Announcement Number:  98MA-1154
Indirect Cost/Audit Analyst, IS-1101-13
Salary:  $55,969 per annum, Promotion potential to Grade 14.
Closing Date:  7/13/98

Duties:  The Indirect Cost/Audit Analyst works under the general
supervision of the Grant/Contract Financial Manager and performs
independently in a range of administrative financial/audit tasks in OSP's
functional accounting area.  Demonstrates a mastery of and technical
expertise in Smithsonian and sponsor policies.  Assists in training
activities of OSP junior staff and others in the Smithsonian community
concerning the field of sponsored projects post-award and indirect cost
administration, including pertinent audit processes.  The incumbent
assumes responsibility for making independent judgements and decisions
under considerable amounts of pressure.  The pressure results from the
necessity of maintaining extremely high work quality standards, meeting
strictly enforced sponsor deadlines, completing accurately a large
volume of transactions in an oftentimes ambiguous environment.
Develops and prepares the Smithsonian IC rate (incurred cost and fixed
predetermined) proposals; negotiates IC rates and costing methods with
federal negotiator ONR and DCAA.  Designs automated grant/contract
management and indirect cost audit systems to meet specific
management needs and to respond to specific regulations or legislation.
Performs special cost allocation studies and other analytical assignments
on indirect costs and indirect cost recovery.  Follow established internal
controls that meets generally accepted sound business practices;
applies those internal controls to direct and indirect costs related to
grants and contracts activities; proposes changes to the existing internal
controls for grants and contracts when necessary.

Qualifications:  Candidates applying for this position must have one
year of specialized experience equivalent to the next lower level.
Specialized experience is experience which is in or directly related to
this position and which had equipped the candidate with the particular
knowledge, skills, and abilities to successfully perform the duties of the
position.

Selective factors:  (Applicants must meet all of these mandatory
requirements in order to be considered qualified to compete for a
position.)

1.  Knowledge of grant and contracts guidelines and regulations
applicable to audit and indirect costs calculation (OMB circulars A-21,
A-122, A-133, Federal Acquisition Regulations Cost Accounting
Standards).
2.  Knowledge of Federal and private grant administration, non-profit
sector finance and administration, and business and program
management.
3.  Knowledge of accounting principles and practices (i.e., CPA
required).

Quality Ranking Factors:  (These factors are not mandatory to be
considered for a position, but will be used to determine who are the
highest qualified candidates among those who meet the selective
factors.)

1.  Skill in written and oral communication (i.e., negotiating, presentations,
and diplomacy).
2.  Skill in problem solving (i.e., resolving audits and indirect costs
discrepancies).
3.  Knowledge of automated financial and information systems.
4.  Ability to formulate budgets.

****************************************************************************************
Note:  Relocation expenses will not be paid for any of these
three vacancies.

How to apply:

1.  The Smithsonian does not require a standard application form, but we
need certain information to evaluate your qualifications.  You may apply
using a resume, the Optional Application for Federal Employment
(OF-612), or any other application form you choose, including an SF-171,
Application for Federal Employment.  Note:  If you use an SF-171, do not
answer questions 38-47.  Job finalists will be asked to complete a
Declaration for Federal Employment.  The information on this form will be
used to determine suitability for Trust Fund employment and to authorize
a background investigation, if required.)

2.  Clearly describe in your resume or application your work experience,
education and/or training as it relates to this vacancy.  It is very important
that you fully address how your work experience and education/training
meet both the specialized experience and the selective factors.
This information will be used to determine whether or not you are
qualified for this vacancy.  Selective factors establish qualifications to be
eligible to compete for the position.  Quality ranking factors are not
mandatory but are used to determine who are the highest qualified
candidates among those eligible to compete for the position.  Therefore, it
is to your benefit to provide a full description of your experience,
education/training relative to the job requirements of this vacancy.

Your application must be submitted to one of the addresses below and
must be received by the closing date.

Send your application to:
Smithsonian Institution
Office of Human Resources
Branch One
PO Box 23762
Washington, DC  20026-3762

OR, Bring your application to:
Smithsonian Institution
Office of Human Resources
955 L'Enfant Plaza, SW
Suite #2100
Washington, DC  20560
(Hours:  M-F, 9:00am to 5:00pm)

To obtain information on the Trust Fund hiring process, hear about other
Smithsonian vacancies, or request vacancy announcements, an Optional
Application for Federal Employment (OF-612), or an SF-171, (may be
used for Trust Fund positions) call our automated Jobline on (202)
287-3102 (accessible 24 hours, 7 days a week).

For further information please call (202) 287-2435 (voice) or (202)
287-3498 (TTY).

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Karen Williamson
Grant & Contract Specialist

SMITHSONIAN INSTITUTION
Office of Sponsored Projects
955 L'Enfant 7400 MRC 903
Washington, DC  20560
Tel:     202-287-2169     Fax:     202-287-3707
E-mail:  xxxxxx@osp.si.edu
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