The Smithsonian Institution's Office of Sponsored Projects has the following Pre-Award (1) and Post-Award (2) positions available. The Smithsonian Institution is a non-profit organization and the SI's OSP mission and function is nearly identical to that of a university's OSP. Please share this announcement with colleagues who may be interested in applying. Please note: these are NOT federal positions. ****************************************************************************************One position in Pre-Award Announcement Number: 98MM-1151 Grant and Contract Administrator, IS-1101-11/12 Salary range: $39,270/$61,190, Promotion potential to Grade 13 Closing Date: 7/31/98 Duties: The duties of this position are primarily the same at each level but with varying levels of supervision. Provides assistance to those individuals who wish to apply for external (government and non-government) support of research, exhibitions, education, and training projects. Prepares proposals and reviews proposals for consistency with Smithsonian and sponsors' budgetary-financial and administrative policies. Negotiates the business and legal terms and conditions of grants and contracts awarded to the Smithsonian in support of research, education, education and training projects. Administers grants and contracts. Acts as audit (both management and accounting) liaison with Principal Investigators, Unit Heads, and administrators, central offices and General, external and internal auditors to decrease potential for financial and management audit disallowances and Federal regulatory/compliance disallowances. Qualifications: Candidates must possess one year of specialized experience equivalent to the next lower grade level. Specialized experience is defined as experience which is in or directly related to the line of work of the position to be filled and which had equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of that position. Selective factors: (Applicants must meet all of these mandatory requirements in order to be considered qualified to compete for a position.) 1. Knowledge of grant and contract guidelines and regulations (i.e., OMB circulars, A-122, A-110). 2. Ability to plan, coordinate and implement the management of a varied grant and contract portfolio. Quality ranking factors: (These factors are not mandatory to be considered for a position, but will be used to determine who are the highest qualified candidates among those who meet the selective factors.) 1. Skill in written communications. 2. Skill in oral communications (i.e., negotiating, presentations, and diplomacy.) 3. Skill in problem solving (e.g., resolving audits, administering grants, issuing subgrants/subcontracts, and working in teams.) 4. Ability to formulate budgets. 5. Knowledge of automated information systems. ****************************************************************************************Two positions in Post-Award: Announcement Number: 98MM-1152 Grant and Contract Financial Specialist, IS-501-5/7/9 Salary: $21,421/$26,532/$32,457 per annum Promotion potential to Grade 9, if hired at a lower grade. Closing Date: 7/31/98 Duties: The Office of Sponsored Projects (OSP) is a primary point of administrative interface between the Smithsonian, public and private organizations that provide funds for research, exhibitions and other sponsored activities and Federal government officers charged with writing/enforcing regulations related to research funded through grants and contract. Principally responsible for five main areas of work: those tasks that, during post-award administration of assigned portfolio, require interaction with bureau staff and sponsors; those tasks generated by monitoring expenses using the regulations and policies of the Smithsonian and the sponsor; those tasks involving the application of prudent business practices in cash flow management; those tasks generated by the computation and application of indirect costs, fringe benefits and related studies; and staff assignments in support of OSP or special assignments from the Director and/or supervisor. Qualifications: Applicants must possess one year of specialized experience equivalent to the next lower grade level or four years of education above the high school level. Specialized experience is experience which is in or related to the line of work of the position and which has equipped the candidate with the particular knowledge, skills and abilities to perform successfully the duties of the position. Selective Factors: (Applicants must meet all of these mandatory requirements in order to be considered qualified to compete for a position.) 1. Knowledge of financial policies and procedures. 2. Knowledge of accounting methods, procedures and techniques which are used to maintain accounts in an accounting system. 3. Knowledge of automated information systems. 4. Ability to enter, verify and modify information on a computerized accounting system. Quality ranking factors: (These factors are not mandatory to be considered for a position, but will be used to determine who are the highest qualified candidates among those who meet the selective factors.) 1. Knowledge of accounting principles and methods of audit resolution, (A/P, A/R). 2. Knowledge of automated information systems (spreadsheets, word processors, databases). 3. Skill in problem solving (e.g., resolving audits, administering grants). 4. Skill in written communication. 5. Skill in oral communication. ---------------------------------------------------------------------------------------- Announcement Number: 98MA-1154 Indirect Cost/Audit Analyst, IS-1101-13 Salary: $55,969 per annum, Promotion potential to Grade 14. Closing Date: 7/13/98 Duties: The Indirect Cost/Audit Analyst works under the general supervision of the Grant/Contract Financial Manager and performs independently in a range of administrative financial/audit tasks in OSP's functional accounting area. Demonstrates a mastery of and technical expertise in Smithsonian and sponsor policies. Assists in training activities of OSP junior staff and others in the Smithsonian community concerning the field of sponsored projects post-award and indirect cost administration, including pertinent audit processes. The incumbent assumes responsibility for making independent judgements and decisions under considerable amounts of pressure. The pressure results from the necessity of maintaining extremely high work quality standards, meeting strictly enforced sponsor deadlines, completing accurately a large volume of transactions in an oftentimes ambiguous environment. Develops and prepares the Smithsonian IC rate (incurred cost and fixed predetermined) proposals; negotiates IC rates and costing methods with federal negotiator ONR and DCAA. Designs automated grant/contract management and indirect cost audit systems to meet specific management needs and to respond to specific regulations or legislation. Performs special cost allocation studies and other analytical assignments on indirect costs and indirect cost recovery. Follow established internal controls that meets generally accepted sound business practices; applies those internal controls to direct and indirect costs related to grants and contracts activities; proposes changes to the existing internal controls for grants and contracts when necessary. Qualifications: Candidates applying for this position must have one year of specialized experience equivalent to the next lower level. Specialized experience is experience which is in or directly related to this position and which had equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Selective factors: (Applicants must meet all of these mandatory requirements in order to be considered qualified to compete for a position.) 1. Knowledge of grant and contracts guidelines and regulations applicable to audit and indirect costs calculation (OMB circulars A-21, A-122, A-133, Federal Acquisition Regulations Cost Accounting Standards). 2. Knowledge of Federal and private grant administration, non-profit sector finance and administration, and business and program management. 3. Knowledge of accounting principles and practices (i.e., CPA required). Quality Ranking Factors: (These factors are not mandatory to be considered for a position, but will be used to determine who are the highest qualified candidates among those who meet the selective factors.) 1. Skill in written and oral communication (i.e., negotiating, presentations, and diplomacy). 2. Skill in problem solving (i.e., resolving audits and indirect costs discrepancies). 3. Knowledge of automated financial and information systems. 4. Ability to formulate budgets. **************************************************************************************** Note: Relocation expenses will not be paid for any of these three vacancies. How to apply: 1. The Smithsonian does not require a standard application form, but we need certain information to evaluate your qualifications. You may apply using a resume, the Optional Application for Federal Employment (OF-612), or any other application form you choose, including an SF-171, Application for Federal Employment. Note: If you use an SF-171, do not answer questions 38-47. Job finalists will be asked to complete a Declaration for Federal Employment. The information on this form will be used to determine suitability for Trust Fund employment and to authorize a background investigation, if required.) 2. Clearly describe in your resume or application your work experience, education and/or training as it relates to this vacancy. It is very important that you fully address how your work experience and education/training meet both the specialized experience and the selective factors. This information will be used to determine whether or not you are qualified for this vacancy. Selective factors establish qualifications to be eligible to compete for the position. Quality ranking factors are not mandatory but are used to determine who are the highest qualified candidates among those eligible to compete for the position. Therefore, it is to your benefit to provide a full description of your experience, education/training relative to the job requirements of this vacancy. Your application must be submitted to one of the addresses below and must be received by the closing date. Send your application to: Smithsonian Institution Office of Human Resources Branch One PO Box 23762 Washington, DC 20026-3762 OR, Bring your application to: Smithsonian Institution Office of Human Resources 955 L'Enfant Plaza, SW Suite #2100 Washington, DC 20560 (Hours: M-F, 9:00am to 5:00pm) To obtain information on the Trust Fund hiring process, hear about other Smithsonian vacancies, or request vacancy announcements, an Optional Application for Federal Employment (OF-612), or an SF-171, (may be used for Trust Fund positions) call our automated Jobline on (202) 287-3102 (accessible 24 hours, 7 days a week). For further information please call (202) 287-2435 (voice) or (202) 287-3498 (TTY). <<<<< >>>>> Karen Williamson Grant & Contract Specialist SMITHSONIAN INSTITUTION Office of Sponsored Projects 955 L'Enfant 7400 MRC 903 Washington, DC 20560 Tel: 202-287-2169 Fax: 202-287-3707 E-mail: xxxxxx@osp.si.edu <<<<< >>>>>
