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After reading the responses I think a key word is "fiduciary" in response
to last minute proposals.  Here at UNM I process the proposals for our
Centers, Insitutes, Branch campus as well as our Supercomputing Center in
Maui, HI, from $15K to $5M proposals.  Most are submitted on time and
properly prepared, however I have received last minute or after the fact
proposals.  Dependent upon the situation most can be resolved with a
minimum of heartburn.  The small number in the past year (maybe 5 or 6)
resulted in either the proposal not being processed or an agency being
notified that the proposal they had received did not have University
approval.  For the PI(s) involved I explained to them that as a state
institution my fiduciary responsiblity is to the University as a whole and
I will not waive that responsiblity.  Key to this is having a supervisor
who supports my position as well as our Associate Provost for Research.

P.S.  Being a retired USAF CMSgt doesn't hurt when dealing with the 1% of
PIs who just don't get it.

Cheers

Evelyn Ford wrote:

> I echo Marcia's and Bill's sentiments.  My use of the expression "line
> in the sand" was quite tongue in cheek -- it's very hard to draw a
> line in the shifting sand!  I believe the most we can hope for is to
> establish some reasonable guidelines then go with the flow.  It would
> be interesting, however, to hear if anyone has flatly refused to send
> out an application because of lack of adherence to institutional
> deadlines.  Instead I hear tales of red-eye flights to D.C. or
> same-day messenger service, etc.  Is there someone out there who has
> dealt with a truly unrepentent procrastinator who would share his/her
> experience?
>
> >>> Marcia Weis <xxxxxx@PATH.UAB.EDU> - 2/25/98 6:27 PM >>>
> Bill, this is what I've been thinking about while reading these.
> Yes,
> it is frustrating when proposals come in at inconvenient times and/or
> the last minute.  Of course, a lot could have been averted by better
> planning on the part of the PI.  However, we are here to further the
> success of our investigators and our institutions.  Not submitting
> the
> proposal that just could have made a difference to the career of the
> investigator, the status of the institution, or to the world at large
> because it didn't get in the appropriate number of days in advance
> would
> be a real shame . . . and we would be to blame.
>
> > -----Original Message-----
> > From: Bill Kirby [SMTP:xxxxxx@POSTOFFICE.WORLDNET.ATT.NET]
> > Sent: Wednesday, February 25, 1998 12:13 PM
> > To:   Multiple recipients of list RESADM-L
> > Subject:      Re: Internal Proposal Submission deadline survey
> -Reply
> > -Reply
> >
> > I have been following this thread with a lot of interest. Seems
> like
> > many
> > institutions try to enforce deadline limits, with predictable
> results.
> > I
> > know this will provoke a firestorm: Why is it that when every other
> > "business" that I can think of is trying to move toward "anytime,
> > anyplace"
> > service in order to stay competitive, some research administrators
> are
> > trying to "draw lines in the sand"? I realize proposals are not
> > anything
> > like sending flowers at the last moment, but come on folks... Is
> this
> > the
> > way to add value to the process?
> >
> > Bill Kirby
> > xxxxxx@worldnet.att.net
> >
> >
> >
> >
> >
> > -----Original Message-----
> > From: Gerald McCulloh <xxxxxx@WPO.IT.LUC.EDU>; Research
> > Administration
> > Discussion Group <xxxxxx@health.state.ny.us>
> > To: Multiple recipients of list RESADM-L
> <xxxxxx@health.state.ny.us>
> > Date: Thursday, February 19, 1998 5:51 PM
> > Subject: Internal Proposal Submission deadline survey -Reply -Reply
> >
> >
> > >Lines drawn in the sand. No there's a metaphor whose time has
> come.
> > >The formal statement of a deadline policy is needed to protect
> staff
> > >from thoughtless abuse by those who make their own emergency
> everyone
> > >else's. The frequent exception is appropriate accommodation to an
> > >imperfect world. Too much time solving the dilemma is better spent
> > >elsewhere. My next line in the sand is____________________

--
Peter G. Weber, Jr.,
Contracts & Grants Administrator
Office of Research Services
University of New Mexico
102 Scholes Hall
Albuquerque, NM 87131
(505) 277-7575 (Voice)
(505) 277-4596 or 5567(Fax)
E-mail: xxxxxx@unm.edu

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