See A-21, (G)(2).
It also should be explicitly stated in your F&A rete negotiation letter.

Please note that certain agencies, NIH in particular, have a deviant
interpretation of "each subgrant or subcontract".  They assume that a
single subaward will be negotiated for the entire life of a competetive
period, and will budget that "F&A on the first $25K" only on the first $25K
over all the years of the competetive period.  A colleague in their policy
office admitted that the reason was budgetary; remember the golden rule:
"he who has the gold, rules!"

Chuck

At 02:14 PM 2/19/98 -0600, you wrote:
>This is a fairly simple question, but I am having trouble finding the
>definitive text:
>
>Does anyone know the specific area of A-122, or any other relevant
>document, that describes in detail how F&A should be taken on
>subcontracts? I am particularly interested in guidance on determining if
>F&A should be taken on the first $25k each year/every year, each renewal
>of subc, or just the first time a subc is undertaken with an entity. Our
>institution is not under A-121, but if anyone has guidance from those
>rules I would appreciate it.
>
>TIA,
>
>-David
>
>David A Higginson, ACMA
>Administrative Director
>ACHRI
>1120 Marshall Street
>Little Rock, AR 72202
>Tel: (501) 320-3757
>Fax: (501) 320-3547
>Email : xxxxxx@exchange.uams.edu
>WWW: http://achri.ach.uams.edu
>
Herbert B. Chermside, CRA
Director, Sponsored Programs Administration
Virginia Comonwealth University
PO BOX 980568
Richmond, VA  23298-0568
Express Delivery Only:
 Sanger Hall, Rm. 1-073
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  Richmond, VA  23219
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