If this person is working at a University and he/she is doing part of the
Scope of Work, it is likely that they are using University facilities, and
if that is the case, you should subcontract with the University.  However,
it depends on what they are doing and again whether they are using
university resources.  Are they simply gathering data and turning it over
to you PI or are they doing a portion of the project that will require
reporting to your PI, that they will in turn include in their report.  If
that is the case, again you need a subcontract, to determine publication
rights, patent rights, etc. Ask your PI for a Scope of Work and a budget
for this person, that should give you a much better idea as to how this
should be contracted.

>We constantly struggle with the type of agreement we should use to pass down
> money to individuals/organizations who are outside our institution, but
>somehow
> working on a grant/contract that we hold.  We have tried to establish internal
> guidelines.  Basically, consultant agreements are used only when an individual
> or firm is giving advice or an opinion, subagreements (subgrants, subcontracts
> or consortium agreements) are only used when an organization is performing a
> portion of the project's scope of work, and a professional service
>agreement is
> used for the procurement of a service with an individual.  We now have a
>PI who
> wants to establish a subagreement with an individual, even though the
> individual is employed by a university.  The individual will be asked to do a
> portion of the scope of work of the original grant.  What type of an agreement
> would you use in this situation?  Or, would you demand that the PI contract
> with the university and simply name the individual as a!
>  key person in the project?   Any advice or source references would be
> appreciated.
>
>Diane Austin
>Marshfield Clinic
>Division of Research
>1000 N. Oak Avenue
>Marshfield, WI 54449
>PHONE: 715-387-9134
>FAX: 715-389-3131
>EMAIL: xxxxxx@MFLDCLIN.EDU

Jeanette Holmes
Senior Contract & Grants Specialist
Office of Sponsored Project
The University of Texas at Austin
Voice:(512) 471-6448
Fax: (512) 471-6564