The Fund Accounting department handles time and effort reporting,
documenting that matching requirements are met and that funds are available
to purchase equipment.  The Research Office assists with time and effort
training and resolving problems. The RO approves any rebudgeting.
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From: Research Administration Discussion Group
To: Multiple recipients of list RESADM-L
Subject: Post Award & Grants Accounting Functions
Date: Friday, February 28, 1997 3:57PM

This a question for those institutions which have separate Grants Accounting
and Sponsored Programs departments.  Would you please let me know how the
following three tasks are handled by your institution? We are trying to
determine which tasks are best handled by Grants Accounting and which tasks
are best handled by Sponsored Programs Post Award.

1. Time and Effort  Reporting:
Who has the responsibility for generating your institution's Time and Effort
reports and ensuring that the Investigators sign their Effort Certification?
Does your Grants Accounting office or your Sponsored Programs-Post Award
office do this?

2. Documenting March Requirements:
Who has the responsibility for providing documentation to your institution's
Grants Accounting department that grant match requirements have been met
(for example, providing copies of purchase orders for equipment).

3. Ensuring That Funds are Available Before a Grant Purchase is Processed:
Does your institution have a system for ensuring that enough funds are in
the grant budget before allowing a grant purchase order to be processed? If
so, what is your system and which department handles this?

Laurie P. Chamness                    Phone:  (803) 953-5673
Grants Administrator                   FAX:    (803) 953-6577
College of Charleston              E-mail: xxxxxx@cofc.edu
Charleston, SC  29424