The Just in Time procedures for NIH were given in the NIH Guide in
 Volume 25, No. 10, March 29, 1996 with additional instructions in
 Volume 25, Number 16, May 17, 1996.  These are the only ones I know of
 off-hand.  I'm attaching those two sections in ASCII format.  If it
 doesn't work, let me know and I can fax them to you.  Don't know if
 these will help.

 Marsha Green
 UNLV
 xxxxxx@ccmail.nevada.edu

______________________________ Reply Separator _________________________________
Subject: Re: Just In Time and Modular Budget Prep.
Author:  xxxxxx@SHRSYS.HSLC.ORG at SMTP-UNS
Date:    2/12/97 2:20 PM

Research Administration Discussion Group wrote:
>
> Can someone direct me to the location where I can find the regulations for
> preparing a proposal using just in time concepts and modular budgets?
>
> Thanks
>
> Jayne Hoese
> xxxxxx@found.hsmnet.com

I'd be interested to know where this information is, also. I've been
quite unsuccessful in getting it from anyone at the NIH. It seems these
procedures are filed in someone's head (and I haven't found the right
person, yet) or they differ from Institute to Institute (and application
to application!).

I second Ms. Hoese's inquiry. If you know where we can get this
information, please post it. Thanks.

Deborah Eisenberg
Research Information Systems Coordinator
Albert Einstein Medical Center
Philadelphia, PA
e-mail: xxxxxx@hslc.org

National Institutes of Health

JUST-IN-TIME PROCEDURES FOR FIRST AND CAREER AWARDS

NIH GUIDE, Volume 25, Number 16, May 17, 1996

P.T. 34; K.W. 1014006

National Institutes of Health

Additional instructions for the Just-In-Time Procedures for First
and Career Awards, which appeared in the NIH Guide for Grants and
Contracts, Vol. 25, No. 10, March 29, 1996.

These additional instructions apply only to the following
Mentored Career Awards:

o  Mentored Research Scientist Development Award (K01)
o  Mentored Clinical Scientist Development Award (K08)
o  Developmental Academic Award (K07)

The March 29 Just-In-Time notice indicates that the "Other
Support Page" [format page 7 of the PHS 398 (rev. 5/95)] will no
longer be needed for the Principal Investigator and other key
personnel in applications for Career Awards and FIRST awards.

It is still necessary, however, to provide information about the
research activity of the sponsor and co-sponsor on mentored
career awards.  Information about the level and nature of the
sponsor(s) research support will continue to be used by review
committees to judge the strength of the research environment
available to the candidate during the award period.

Applicants are to provide information on the sponsor's and
cosponsor's current and pending research support relevant to the
candidate's research plan in a table within the section titled
Statement by the Sponsor(s) Consultant(s), and Collaborator(s) in
Section II, Part 2 of the application.  Within this table, the
following information on all related research projects must be
provided:  the funding source, the title of the project, the name
of the Principal Investigator, the dates of the approved or
proposed project, the annual direct costs, and a brief
description of the major goals.

Those applications that include the information about the
sponsor's and cosponsor's current and pending research support on
the "Other Support Page" will be accepted for the June 1, 1996
receipt date as part of the transition.  However, all future
applications must follow the Just-In-Time Procedures described
above.

INQUIRIES

Questions about these procedures may be directed to:

Walter T. Schaffer, Ph.D.
Office of Extramural Research
National Institutes of Health
6701 Rockledge Drive, MSC 7010
Bethesda, MD  20892-7910
Telephone:  (301) 435-2770
Email:  xxxxxx@nih.gov.

JUST-IN-TIME PROCEDURES FOR FIRST AND CAREER AWARDS

NIH GUIDE, Volume 25, Number 10, March 29, 1996

P.T. 34; K.W. 1014006

National Institutes of Health

BACKGROUND

"Just-in-Time" is an initiative of the National Institutes of
Health (NIH) Extramural Reinvention Laboratory under the auspices
of the National Performance Review and government-wide efforts to
create a government that works better and costs less.  JIT
postpones the collection of certain information that currently
must be included in all competing applications when submitted.
The information for the applications with a likelihood of funding
is submitted "just-in-time" for awards to be made.  This delayed
exchange of information significantly relieves the administrative
burden for the 75 to 80 percent of applicants who will not
receive an award.  In addition, the information that is exchanged
"just-in-time" for award will be current, rather than several
months old as is currently the case (which often necessitates a
request for updated information, e.g., for other support).

In fiscal year (FY) 1995, four institutes (NICHD, NHLBI, NIAID,
and NIA) issued requests for applications (RFAs) that
incorporated JIT procedures and/or modified applications
instructions for other support, the biographical sketch, the
budget page, the research plan, and the checklist page (each of
the RFAs did not include all of these components).  The results
of the pilot demonstrations convinced the NIH to expand
implementation of "just-in-time" procedures.

FY 1996 IMPLEMENTATION

Beginning June 1, 1996, all unsolicited First Independent
Research Support and Transition (FIRST) (R29) award and career
award (K) applications must follow the JIT instructions below.
All other requirements of the PHS 398 application remain in
effect, as do the FIRST award and career award program
guidelines.  The program announcements for career awards were
published in the NIH Guide, Vol. 24, No. 15, April 28, 1995.  The
FIRST award guidelines may be requested from Grants Information
of the NIH Office of Extramural Outreach and Information
Resources by email at xxxxxx@nih.gov or by phone on 301/435-0714.

In addition, beginning in FY 1996, all NIH institutes and centers
have been encouraged to incorporate JIT procedures routinely in
RFAs.  Thus, it is important for applicants planning to respond
to RFAs to review those announcements carefully for special JIT
instructions.

JIT INSTRUCTIONS FOR CAREER AND FIRST AWARDS

Budget Instructions - The total direct costs must be requested in
accordance with the R29 and K program guidelines, following the
budget instructions described below.

Detailed Budget for Initial Budget Period - Do not complete form
page 4 of the PHS 398 (rev. 5/95).  It is not required nor will
it be accepted at the time of application.  In some cases it may
be requested prior to award.

Budget for Entire Proposed Period of Support - Do not complete
the categorical budget table on form page 5 in the PHS 398 (rev.
5/95).  Only the requested total direct costs for each year and
total direct costs for the entire proposed period of support
should be shown. Begin the budget justification in the space
provided, using continuation pages as needed.

Budget Justification

o  List the name, role on project and percent effort for all
project personnel (salaried or unsalaried) and provide a
narrative justification for each person based on his/her role on
the project and proposed level of effort.

o  Identify all consultants by name and organizational
affiliation and describe the services to be performed.

o  Provide a narrative justification for any major budget items,
other than personnel, that are requested for the conduct of the
project that would be considered unusual for the scope of
research.  No specific costs for items or categories should be
shown.

o  Indirect costs will be calculated at the time of the award
using the institution's actual indirect cost rate.  Applicants
will be asked to identify the indirect cost exclusions prior to
award.

o  If consortium/contractual costs are requested, provide the
percentage of the subcontract total costs (direct and indirect)
relative to the total direct costs of the overall project.  The
subcontract budget justification should be prepared following the
instructions provided above.

Biographical Sketch - A biographical sketch is required for all
key personnel, following the modified instructions below.  Do not
exceed the two-page limit for each person.

o  Complete the education block at the top of the form page;
o  List current position(s) and those previous positions directly
relevant to the application;
o  List selected peer-reviewed publications directly relevant to
the proposed project, with full citation;
o  Provide information on research projects completed and/or
research grants participated in during the last five years that
are relevant to the proposed project.  Title, principal
investigator, funding source, and role on project must be
provided.

Other Support - Do not complete the other support page (format
page 7 of the PHS 398 (rev. 5/95)).  Information on active
support for key personnel will be requested prior to award.

Checklist - Do not submit the checklist page.  For amended and
competing continuation applications, applicants must complete the
block in the upper right corner of the face page to indicate the
previous grant number.  A completed checklist will be required
prior to award.

SUMMARY

Beginning June 1, 1996, all unsolicited FIRST (R29) award and
career (K series) award applications must follow the JIT
procedures provided above.  Failure to provide the requested
information in the format required could result in the
applications being returned as nonresponsive.  For those
applications with a likelihood of funding, NIH grants management
staff will contact the institutional business official prior to
award to request information about active other support, the
checklist page, and in some cases, a detailed budget for the
project.

INQUIRIES

Questions about these JIT procedures should be directed to the
grants management staff in any of the NIH awarding institutes or
centers.  The published career and FIRST award guidelines provide
a contact point in each Institute and Center that supports that
grant activity.