The Just in Time procedures for NIH were given in the NIH Guide in Volume 25, No. 10, March 29, 1996 with additional instructions in Volume 25, Number 16, May 17, 1996. These are the only ones I know of off-hand. I'm attaching those two sections in ASCII format. If it doesn't work, let me know and I can fax them to you. Don't know if these will help. Marsha Green UNLV xxxxxx@ccmail.nevada.edu ______________________________ Reply Separator _________________________________ Subject: Re: Just In Time and Modular Budget Prep. Author: xxxxxx@SHRSYS.HSLC.ORG at SMTP-UNS Date: 2/12/97 2:20 PM Research Administration Discussion Group wrote: > > Can someone direct me to the location where I can find the regulations for > preparing a proposal using just in time concepts and modular budgets? > > Thanks > > Jayne Hoese > xxxxxx@found.hsmnet.com I'd be interested to know where this information is, also. I've been quite unsuccessful in getting it from anyone at the NIH. It seems these procedures are filed in someone's head (and I haven't found the right person, yet) or they differ from Institute to Institute (and application to application!). I second Ms. Hoese's inquiry. If you know where we can get this information, please post it. Thanks. Deborah Eisenberg Research Information Systems Coordinator Albert Einstein Medical Center Philadelphia, PA e-mail: xxxxxx@hslc.org National Institutes of Health JUST-IN-TIME PROCEDURES FOR FIRST AND CAREER AWARDS NIH GUIDE, Volume 25, Number 16, May 17, 1996 P.T. 34; K.W. 1014006 National Institutes of Health Additional instructions for the Just-In-Time Procedures for First and Career Awards, which appeared in the NIH Guide for Grants and Contracts, Vol. 25, No. 10, March 29, 1996. These additional instructions apply only to the following Mentored Career Awards: o Mentored Research Scientist Development Award (K01) o Mentored Clinical Scientist Development Award (K08) o Developmental Academic Award (K07) The March 29 Just-In-Time notice indicates that the "Other Support Page" [format page 7 of the PHS 398 (rev. 5/95)] will no longer be needed for the Principal Investigator and other key personnel in applications for Career Awards and FIRST awards. It is still necessary, however, to provide information about the research activity of the sponsor and co-sponsor on mentored career awards. Information about the level and nature of the sponsor(s) research support will continue to be used by review committees to judge the strength of the research environment available to the candidate during the award period. Applicants are to provide information on the sponsor's and cosponsor's current and pending research support relevant to the candidate's research plan in a table within the section titled Statement by the Sponsor(s) Consultant(s), and Collaborator(s) in Section II, Part 2 of the application. Within this table, the following information on all related research projects must be provided: the funding source, the title of the project, the name of the Principal Investigator, the dates of the approved or proposed project, the annual direct costs, and a brief description of the major goals. Those applications that include the information about the sponsor's and cosponsor's current and pending research support on the "Other Support Page" will be accepted for the June 1, 1996 receipt date as part of the transition. However, all future applications must follow the Just-In-Time Procedures described above. INQUIRIES Questions about these procedures may be directed to: Walter T. Schaffer, Ph.D. Office of Extramural Research National Institutes of Health 6701 Rockledge Drive, MSC 7010 Bethesda, MD 20892-7910 Telephone: (301) 435-2770 Email: xxxxxx@nih.gov. JUST-IN-TIME PROCEDURES FOR FIRST AND CAREER AWARDS NIH GUIDE, Volume 25, Number 10, March 29, 1996 P.T. 34; K.W. 1014006 National Institutes of Health BACKGROUND "Just-in-Time" is an initiative of the National Institutes of Health (NIH) Extramural Reinvention Laboratory under the auspices of the National Performance Review and government-wide efforts to create a government that works better and costs less. JIT postpones the collection of certain information that currently must be included in all competing applications when submitted. The information for the applications with a likelihood of funding is submitted "just-in-time" for awards to be made. This delayed exchange of information significantly relieves the administrative burden for the 75 to 80 percent of applicants who will not receive an award. In addition, the information that is exchanged "just-in-time" for award will be current, rather than several months old as is currently the case (which often necessitates a request for updated information, e.g., for other support). In fiscal year (FY) 1995, four institutes (NICHD, NHLBI, NIAID, and NIA) issued requests for applications (RFAs) that incorporated JIT procedures and/or modified applications instructions for other support, the biographical sketch, the budget page, the research plan, and the checklist page (each of the RFAs did not include all of these components). The results of the pilot demonstrations convinced the NIH to expand implementation of "just-in-time" procedures. FY 1996 IMPLEMENTATION Beginning June 1, 1996, all unsolicited First Independent Research Support and Transition (FIRST) (R29) award and career award (K) applications must follow the JIT instructions below. All other requirements of the PHS 398 application remain in effect, as do the FIRST award and career award program guidelines. The program announcements for career awards were published in the NIH Guide, Vol. 24, No. 15, April 28, 1995. The FIRST award guidelines may be requested from Grants Information of the NIH Office of Extramural Outreach and Information Resources by email at xxxxxx@nih.gov or by phone on 301/435-0714. In addition, beginning in FY 1996, all NIH institutes and centers have been encouraged to incorporate JIT procedures routinely in RFAs. Thus, it is important for applicants planning to respond to RFAs to review those announcements carefully for special JIT instructions. JIT INSTRUCTIONS FOR CAREER AND FIRST AWARDS Budget Instructions - The total direct costs must be requested in accordance with the R29 and K program guidelines, following the budget instructions described below. Detailed Budget for Initial Budget Period - Do not complete form page 4 of the PHS 398 (rev. 5/95). It is not required nor will it be accepted at the time of application. In some cases it may be requested prior to award. Budget for Entire Proposed Period of Support - Do not complete the categorical budget table on form page 5 in the PHS 398 (rev. 5/95). Only the requested total direct costs for each year and total direct costs for the entire proposed period of support should be shown. Begin the budget justification in the space provided, using continuation pages as needed. Budget Justification o List the name, role on project and percent effort for all project personnel (salaried or unsalaried) and provide a narrative justification for each person based on his/her role on the project and proposed level of effort. o Identify all consultants by name and organizational affiliation and describe the services to be performed. o Provide a narrative justification for any major budget items, other than personnel, that are requested for the conduct of the project that would be considered unusual for the scope of research. No specific costs for items or categories should be shown. o Indirect costs will be calculated at the time of the award using the institution's actual indirect cost rate. Applicants will be asked to identify the indirect cost exclusions prior to award. o If consortium/contractual costs are requested, provide the percentage of the subcontract total costs (direct and indirect) relative to the total direct costs of the overall project. The subcontract budget justification should be prepared following the instructions provided above. Biographical Sketch - A biographical sketch is required for all key personnel, following the modified instructions below. Do not exceed the two-page limit for each person. o Complete the education block at the top of the form page; o List current position(s) and those previous positions directly relevant to the application; o List selected peer-reviewed publications directly relevant to the proposed project, with full citation; o Provide information on research projects completed and/or research grants participated in during the last five years that are relevant to the proposed project. Title, principal investigator, funding source, and role on project must be provided. Other Support - Do not complete the other support page (format page 7 of the PHS 398 (rev. 5/95)). Information on active support for key personnel will be requested prior to award. Checklist - Do not submit the checklist page. For amended and competing continuation applications, applicants must complete the block in the upper right corner of the face page to indicate the previous grant number. A completed checklist will be required prior to award. SUMMARY Beginning June 1, 1996, all unsolicited FIRST (R29) award and career (K series) award applications must follow the JIT procedures provided above. Failure to provide the requested information in the format required could result in the applications being returned as nonresponsive. For those applications with a likelihood of funding, NIH grants management staff will contact the institutional business official prior to award to request information about active other support, the checklist page, and in some cases, a detailed budget for the project. INQUIRIES Questions about these JIT procedures should be directed to the grants management staff in any of the NIH awarding institutes or centers. The published career and FIRST award guidelines provide a contact point in each Institute and Center that supports that grant activity.
