If you want hard copies of a grid I did from the 11 respondents (they all came
in within 12 hours after the posting) let me know. I have already direct mailed
to those who requested.) The grid is another rendition of what is posted below.
Just email your address or fax.
Phil Myers
WKU
*******************************************************************************
Survey Results
Sponsored Programs Information Coordinator
There were 11 responses soon after the request appeared on the L. The consensus
was that this was a vital professional (exempt) position with a salary range
from between $18,000-$47,000. Salaries in the midwest and south were from the
mid-20's-mid-30's, and they approached an upper limit of $45-47,000 in the
Northeast and California. The consensus required at least a bachelor's degree.
The majority did not prescribe specific majors. Basic skills required were
strong interpersonal skills, patience, sense of humor, strong PC and software
skills, and a strong work ethic. Implicit in the responses was the requirement
for a person accustomed to detailing with large amounts of detail. Specific
responses to each of the 10 questions are given below. Whenever possible I have
attempted to group the responses.
Questions:
1. Do you have a similar position? Please list titles.
Yes-9; hiring-1; wants-1
Titles:
Librarian-1
Assistant Director-1
Sponsored Programs Information Coordinator-3
Information Specialist-1
Secretary-1
Proposal Development Coord/Grants Coordinator-1
Research and Statistical Analyst II-1
Grants and Contracts Specialist-1
2. If you have this position, what other duties are performed?
Duties listed in survey questionnaire
maintains WWW site
publishes a monthly hard copy newsletter
assists in monitoring electronic pubolications from the Office of
Federal Programs and other funding information sources
resource for faculty and staff who need help downloading forms and
policies from our web site and other sites of interest to grant
seekers and proposal writers
helps faculty and staff with SPIN (or other electronic) searches
assists with OSP workshops (e. g., logistical arrangement and sometime
presenting on topics related to electronic resources, agreements, etc.)
coordinates subgrant activity and affiliation agreements (processing
contracts, maintaining databases, communicating with faculty about
requirements and necessary language)
answers questions from faculty and staff about any of the above topics
(by phone, walk-ins, email, etc.), and
supervises student workers.
Other responsibilities mentioned by respondents:
Runs training sessions -1
Assists with proposal development-1
Works with research centers as start up administrative associate-1
Maintains paper and electronic files-2
Coordinates requests for updated guidelines-1
Prepares special mailings-1
Patent and licensing data entry-1
Legal payments and disbursements-1
Develops data entry templates-4
Electronically publishes OSP policy & procedures manual, maintains and
disseminates-1
3. What is the title for the person in this position? See question 1 above.
4. What is the minimum level of education and experience required for this
postion? Preferred?
Minimum level:
Master's-1
Bachelor's-4
High school + 2-5 years in research administration-3
No response-1
Preferred level: Master's-1
5. Is the position considered exempt or non-exempt? Professional or clerical?
Exempt (Professional)-8
Clerical (Non-exempt)-3
(several who cited "clerical" believed, however, that clerical does not
fit job responsibilities)
6. What is the pay range for this position on your campus?
Range: No. Of Respondents
$18-25,000 1
$20,831-35,722 2
$26,225-47,356 5
$30,000-45,000 3
7. How many full-time staff does your sponsored programs office employ? (Is
yours a combined pre- and post-award office?) (Question marks signify no
responses.)
No. Respondents No. Full-Time Staff Combined Pre-Award Only
2 3 2 0
1 3 ? ?
1 4 ? ?
1 5 1 0
1 7 1 0
1 12 0 1
1 16 1 0
1 18 1 0
Two respondents did not complete this question.
8. How many full-time faculty and staff members does your university employ?
No. Respondents No. Full-time Faculty
1 220
1 370
1 450
1 860
1 1500
1 2987
1 4100
Four respondents did not complete this question.
9. What skills and qualifications would you look for when filling a position
like ours?
Skills and Qualifications:
Supervisory-1
Librarian skills-1
Attention to detail-2
Willingness to hone computer skills and willingness to stay up with
advances-3
Previous experience with six-figure awards-1
Proposal and report writing-1
Generalist with good liberal arts background-1
strong work ethic-1
superior interpersonal skills-2
patience-1
able to work with minimum supervision-1
flexibility-1
sense of humor-1
juggler-1
quick learner-1
Knows database software, internet software, HRML, email, can navigate the
web-1
Effective in written and oral communications-1
Can work under pressure-1
Can develop effective training materials-1
Responsive-1
10. What are your thoughts about the necessity for this position?
Plays an important role at any institution-9
A significant group needs to determine that the position is necessary-1
No response-1
_______________________________________________________________________________
Subject: Information Dissemination--Job Description Survey -Reply
From: Research Administration Discussion Group <resadm-
xxxxxx@health.state.ny.us> at INETGW
Date: 2/6/97 5:21 PM
Did you get any answers to your questions? If you did, would you share
them with us? We have a position like yours and we are doing some
restructuring within our department. This information would be helpful
thanks you
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